Recruitment Administration Assistant

4 weeks ago

Barnsley, United Kingdom Brook Street Full time

Have you ever wanted to work within the civil service? Are you confident in your administration skills? If so, then please read on as we are looking for an Administration Assistant to join our client the NHS Blood and Transplant.

University graduates are also encouraged to apply

  • Location: NHSBT - Barnsley Blood Centre
  • Hours: Monday - Friday 9-5 (37 hours)
  • Pay: 11.44
  • Temporary subject to further extension
  • Full time in the Office

This is an ongoing temporary position with the possibility of a further extension at the discretion of the business requirements.


About the Role

You will provide administration support to the Talent Acqusition Recruitment (TAR) Team ensuring a first class customer experience at all times to both clients and candidates. Your responsibilities will include:-

Administrative duties supporting recruitment activity including email correspondence, arrangements for job interviews and occupational health assessments, following up compliance outstanding information.

Inputting of data, administering and issuing contractual paperwork and new starter forms relating to right to work visas.

Supporting the Recruitment Coordinators complete their vacancies in line with our KPI's.Including entry ensuring all spreadsheets and records are up to date and accurate, receiving and making telephone calls, maintaining manual and electronic filing systems.

Acting as a point of contact, using our Response query management system to log all queries received from several channels (e.g. telephone, email, face-to-face and self-service) and deal with them accordingly.

You will be required to handle queries in a timely manner, recognising when to escalate to the relevant team as appropriate with a flexible and team orientated mindset.

Skills and Abilities

  • Communicate succinctly, clearly and accurately in plain simple English, both verbally and in writing
  • Be an effective team member who is able to relate to colleagues at all levels across our large multi-site organisation with tact and diplomacy
  • Recognise your own job role boundaries / limits of practice and know when to ask for guidance
  • Follow written instructions and ensure the services you provide are in line with standard processes and good practice, showing attention to detail
  • Prioritise own workload and take responsibility for delivering results within agreed timescales and standards with changing priorities and pressures

Experience and Knowledge

  • Experience of working in preferably in HR and or Recruitment in a busy office environment, handling conflicting deadlines and priorities
  • Experience in a customer service or an administrative role, including maintaining and updating electronic and paperbased systems and arranging meetings
  • Good working knowledge of Microsoft Office packages (Outlook, Word, Excel) and the use of the internet in order to produce reports, letters, presentations and spreadsheets

Experience of using IT systems to produce reports and correspondence which are timely, professional and accurate would be desirable

What we are looking for

  • Strong attention to detail
  • Accuracy in spelling
  • Knowledge of Microsoft packages e.g Excel, PowerPoint, Outlook
  • Ability to work on your own as well as part of a team
  • Experience working in an administrative role
  • Strong IT skills

Diversity in the workplace:

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

If this sounds like the role for you, apply now

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