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Support Administrator

3 months ago

Southampton, United Kingdom Office Angels Full time

Our client is seeking a Support Admin to provide essential administrative support to our office personnel.

If you are organised, detail-oriented, and ready to contribute to the success of a team, this is the perfect opportunity for you.

Responsibilities:

  • Process engineer's time sheets, ensuring accurate and timely invoicing and wages calculation.
  • Manage stock levels and place orders for consumable items, negotiating discounts and cost savings whenever possible.
  • Issue supplier purchase orders and monitor budgetary constraints, ensuring that parts are ordered within budget or better.
  • Process orders in line with our goods received process, ensuring accurate matching of purchase orders, delivery notes, and invoices.
  • Facilitate returns of parts, including raising returns notes and ensuring receipt of credit notes.
  • Communicate with the Operations Team regarding the arrival of parts or any potential issues with sourcing parts for projects and engineers.
  • Raise new projects and sales orders, working closely with the Sales team to ensure accurate delivery notes and project documentation.
  • Undertake system administration tasks, including updating customer, project, supplier, and stock information.
  • Manage supplier relationships, including setting up credit accounts and conducting supplier performance reviews.
  • Maintain awareness of company HSE policy, advising management of any noted breaches and assisting with the annual servicing of HSE equipment and PPE.
  • Distribute enquiries to the appropriate sales manager and update the Enquiry Spreadsheet.
  • Remain knowledgeable in all ISO processes and ensure compliance in daily tasks.
  • Undertake additional duties as requested by the Directors, including participation in Boat Shows and other Sales and Marketing tasks.

Qualifications:

  • Proven experience in an administrative support role.
  • Highly proficient in Microsoft Office Suite.
  • Excellent organisational and time management skills.
  • Strong attention to detail.
  • Ability to effectively communicate and collaborate with colleagues at all levels.
  • Knowledge of ISO procedures is a plus.

Join the exceptional team and embark on a rewarding journey with a company that values quality, expertise, and innovation. As a Support Admin, you will play a crucial role in maintaining the efficiency and success of our operations.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.