Transport Administrator

2 days ago

Alcester, United Kingdom Workforce Staffing Ltd Full time

Transport Administrator

Alcester

Monday to Friday 9am to 5pm

  • Key Accountabilities
  • Ensure customer accounts are set up correctly and to ensure all necessary documents are completing to raise invoices accurately.
  • Maintain and continuously update regular abnormal load route permits
  • Accurate submission of job specific abnormal load permits
  • Accurate processing of driver and second man wages

  • Key Responsibilities
  • Processing of Drivers & Second man run sheets and wages on a weekly basis
  • Processing customer invoicing on a weekly basis
  • Responding to customer calls and queries in a timely manner
  • Working closely with the accounts department to ensure new accounts are set up correctly
  • Ensure jobs are processed accurately in line with customer orders, PO numbers, third party invoices and other job related documents to ensure invoices are raised promptly and correctly
  • Raising invoices through customer portals
  • Ensure abnormal load permits are submitted in advance of vehicle movements at the direction of the Transport Planners in an accurate manner
  • Support the Transport Planners deliver an efficient operation through administrative tasks
  • To perform any duty within the Company that is a reasonable request within your performance, skill and ability level
  • Booking vehicles onto ferry crossings
  • Provision of Hotel bookings for Heavy Haulage personnel
  • General administrative tasks to provide support to the Heavy Haulage Operations team deliver a high level of customer service.
  • To perform any duty in the company that is a reasonable request within the performance, skill and ability level of the job.
  • Be flexible and adaptable to provide assistance to all areas of the Transport Office when required
  • Support the Health & Safety of colleagues across the business

  • Personal attributes
  • Ability to relate to staff at all levels
  • Ability to contribute effectively to a team working environment
  • The ability to think on your feet and use of initiative
  • A can do attitude
  • Professional and approachable
  • Flexible and reliable
  • Resilient and able to remain focused while working under pressure

  • Qualifications / Skills
  • Excellent verbal and written communication skills
  • Good IT skills- Microsoft Word, Excel, Power point
  • Excellent organisation skills
  • Previous experience working in a business based administration role, ideally within a transport environment

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