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Student Scholarships and Bursaries Coordinator
4 months ago
Full Time (Part Time available)
Job Description
Are you passionate about making a tangible difference in students' lives? Join Bath Spa Universities Careers and Employability team as the Student Scholarships and Bursaries Coordinator, where you'll play a pivotal role in facilitating the distribution of financial support to students and graduates. From overseeing funding disbursement to coordinating selection processes and enhancing existing schemes, you'll play a key role in empowering individuals in their career development. If you're a proactive problem-solver with excellent communication and organizational skills, and a commitment to delivering exceptional service, this is the perfect opportunity to make a meaningful impact.
About the Role
- Overseeing Funding Distribution: Manage payment processes for externally funded scholarships, bursaries, and other financial support schemes provided by Careers and Employability.
- Selection Process Coordination: Develop and coordinate processes for selecting students and graduates for funding sources, ensuring fairness and transparency.
- Stakeholder Communication: Proactively communicate with applicants, funding sponsors, and other stakeholders to provide clear information about funding opportunities, application procedures, and outcomes.
- Financial Record-Keeping: Maintain accurate financial records, process orders and invoices in adherence to university financial regulations.
- Record System Maintenance: Design and maintain a comprehensive record-keeping system to track funding from sponsors to recipients, ensuring an auditable trail and data integrity.
- Database Management: Maintain student and graduate records, developing a good understanding of the Career Service Management system.
- Recipient Support: Maintain contact with funding recipients ensuring they meet conditions of their awards and provide necessary support throughout the funding period.
- Marketing and Promotion: Collaborate with colleagues to promote awards, funding, and bursaries to students and graduates.
- Scheme Enhancement: Work with colleagues to enhance existing funding schemes for optimal student and graduate benefit, monitoring, reviewing, and improving processes.
- Reporting: Prepare regular summary reports for strand managers and wider stakeholders, providing insights into funding distribution, outcomes, and impact.
- Alignment with Priorities: Align financial support with key priorities such as equality and diversity and graduate progression.
- Research and Promotion of Funding Opportunities: Research external funding opportunities and collaborate with communications colleagues to promote them effectively to students and graduates
About You
- Administrative Skills: Proficiency in administrative tasks, including financial record-keeping, data management, and reporting.
- Communication Skills: Excellent written and verbal communication skills to effectively communicate with applicants, funding sponsors, and other stakeholders.
- Interpersonal Skills: Ability to build and maintain positive relationships with both within the organisation and externally.
- Organisational Skills: Strong organisational abilities to manage multiple tasks and meet deadlines efficiently.
- Problem-Solving Skills: Proactive approach to problem-solving, with the ability to identify issues, develop solutions and implement necessary actions.
- Attention to Detail: Strong attention to detail to ensure accuracy in financial records, application processes, and communications.
- Customer Service: Commitment to providing excellent customer service to applicants, funding recipients, and other stakeholders.
- Flexibility and Adaptability: Ability to adapt to changing priorities, handle unexpected challenges, and work effectively in a dynamic environment.
- Teamwork and Collaboration: Capacity to work collaboratively with colleagues across different departments to enhance funding schemes.
- Technical Skills: Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel, as well as experience with data management systems.
- Knowledge of Financial Regulations: Understanding of financial regulations and compliance requirements relevant to funding distribution and record-keeping.
- Critical Thinking: Ability to analyse data, identify trends, and make informed decisions to improve processes and enhance impact.
£27,979 to £31,396. Grade 5, per annum
