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Conveyancing Assistant

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Northampton, United Kingdom Pertemps Northampton Full time

Our client is seeking a Conveyancing Assistant to join their busy team in their Northampton office. Working alongside an experienced fee earner in a busy conveyancing environment assisting on a varied caseload including freehold/leasehold sales & purchase, re-mortgage, transfers of equity, right to buy and shared ownership schemes.

Responsibilities include, but not limited to:

  • Dealing with queries raised by clients, solicitors, lenders and estate agents, whether face to face, by telephone or by email.
  • Making detailed attendance notes of all correspondence.
  • Opening and closing files on our CMS.
  • Taking Client instructions, carry out AML checks, source of funds and gifts checks etc.
  • Ensuring files on CMS are updated with all correspondence.
  • Applying GDPR and SRA regulations, following Lexcel and firm procedures.
  • Administrative support (including photocopying and scanning etc).
  • Preparing quotes to clients.
  • Drafting completion statements.
  • Requesting mortgage redemption figures and mortgage advances.
  • Assist Fee Earner in preparing report on title, report on mortgage and search report for clients.
  • Issuing sale contracts.
  • Replying to sales enquiries on freehold and leasehold properties.
  • Ordering searches online.
  • Setting up completions.
  • Post completion admin. (Drafting AP1s, Using Land Registry portal to submit registration applications, reply to requisitions, Generate Stamp Duty Land Tax calculations and submit applications).
  • Preparing and submitting invoices, receipts and payments to the finance team.
  • Occasional reception cover.

Requirements for this role include:

  • A previous background in a conveyancing department.
  • Proficiency in English and good numerical accuracy.
  • Excellent administrative and organisational skills.
  • Ability to manage multiple activities and work under pressure.
  • A positive, professional and approachable demeanour.
  • Excellent work ethic and attention to detail.
  • Good IT skills; knowledge of a Case Management System and excellent keyboard skills.
  • Outstanding communication.

Benefits:

  • 26 days holiday plus bank holidays
  • Monthly holiday bonus scheme
  • Comprehensive training and development opportunities

Working Hours:

Monday to Friday 9:00 5:15