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Facilities Assistant

4 months ago

Worthing, United Kingdom Parexel Full time

An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team. 

Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you

This is a part-time role (3 days per week) and is based at our office in Worthing.

Key Accountabilities:

Contact with landlord/building management for troubleshootingSpecial projects as needed, in co-operation with line managerParticipate in planning and coordination of corporate eventsParticipate in local meetings, follow up on actions with line managerTrain and Trouble shoot Procurement System to maintain availability of supplies neededCourier labels for interoffice mail and scheduled deliveriesTake on requestor/buyer role in OracleOrganization of disposal of confidential documents and recyclingCreating purchase orders and processing invoices for paymentAssists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)Assisting with office space and occupancy planning and internal moves

Knowledge, Skills and Experience:

Proven experience in the field of customer service together with strong administrative skillsHigh service orientation, client focused and a contributor to excellent customer serviceAble to work well at part of a team and the ability to work well on own initiativeExcellent interpersonal skills, highly motivated and a self-starterAbility to represent PAREXEL to clients in a positive and professional mannerDemonstrate knowledge in organizational issues and administrative mattersAbility to organize efficiently, ability to understand complex organizational relationshipsAbility to work creatively in a fast-paced environmentExcellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.Ability to work in full respect to existing SOPs, policies and procedures.

Education:

5 GCSEs, or equivalent as a minimum.

Language

Fluent in English both written and spoken