Administration Coordinator

6 days ago

Hitchin Hertfordshire, United Kingdom Willmott Dixon Full time

Willmott Dixon are currently recruiting for an Administration Coordinator to provide support to our London & East construction business and our central Health, Safety and Environmental team. This will be a hybrid role and you will need to be based in our Hitchin office 3 days a week

The role of an Administration Coordinator is integral to maintaining organizational efficiency. You will be responsible for a wide range of tasks that support the administrative operations, requiring a diverse skill set and the ability to manage multiple responsibilities simultaneously. The role offers opportunities for career growth and development within administrative and managerial fields.

Responsibilities

Administrative Support:

  • Assisting admin team and other relevant staff with administrative tasks.
  • Scheduling and coordinating meetings, appointments, and travel arrangements which includes booking of hotels and train tickets.
  • Preparing and editing correspondence, reports, and presentations and ensuring all relevant databases are kept up to date.
  • Attending meetings when required and minute taking, ensuring all meeting packs are issued ahead of the meeting.
  • Proactively Assisting in the planning and execution of company projects when necessary.
  • Extensive diary management.
  • Occasional receptionist cover.
  • Responding to Customer queries in a positive and timely manner.
  • Understanding MS Office and a willingness to learn company software databases when required.
  • Playing an important role in our company sustainability and social value commitments.
  • Maintain the SHE communications and distribution list and issue when necessary.

Record Keeping:

  • Managing physical and electronic files and records.
  • Ensuring compliance with company policies.
  • Maintaining confidentiality of sensitive information.

Qualifications

  • Education: Business administration requirement or equivalent.

Experience:

  • Previous experience in an administrative, receptionist or coordinator role is essential.
  • Profound knowledge of MS Office suite.
  • Confident communicator and Customer service focused.

Certifications:

  • Professional certifications such as Certified Administrative Professional (CAP) can be advantageous.
  • NVQ Level 3 or equivalent.

Essential / Desirable Criteria

  • Organizational Skills: Ability to manage multiple tasks, prioritize and handle projects efficiently.
  • Communication Skills: Strong verbal and written communication skills.
  • Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite, SharePoint) and familiarity with office equipment and willingness to learn and upskill where necessary.
  • Problem-Solving Skills: Ability to identify and resolve issues promptly.
  • Time Management: Efficiently managing time and prioritizing tasks to meet deadlines.
  • Interpersonal Skills: Ability to work well with others, providing support and fostering a collaborative environment.
  • Being capable to work on your own on occasions with self-motivation.
  • Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
  • Administrative coordinators will be typically office/home based.
  • The role may require occasional travel for meetings, events, or training sessions.
  • The job can involve interacting with various departments and levels of staff within the organization, as well as external partners or clients.
  • Ability to plan ahead, being proactive.

Additional Information

At Willmott Dixon, we pride ourselves on being a diverse and inclusive employer. We welcome applications from candidates of all backgrounds and are happy to discuss flexible/agile working arrangements. We are a disability confident employer.

Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

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