Expedition Logistics Coordinator
Found in: beBee S GB - 2 weeks ago
- Coordinate participants’ travel arrangements for expeditions and other events such as flights, visas (if required), accommodation and internal transport, including dealing with logistics agents.
- Liaising with expedition participants regarding completion of all forms and waivers to confirm expedition participation (e.g. personal and next of kin details, medical and media releases)
- Obtaining participant sizing for expedition apparel.
- Ensuring that expedition participants’ details gathered are stored in a way that complies with data protection.
- Working with the Finance and Central Operations team to ensure all participants have appropriate insurance coverage - if partner institutions are providing coverage for participation, obtain details of this to ensure they match expedition medivac needs.
- Coordinating with expedition participants for submitting expense claims.
- In the event of an emergency, under the direction of the Expedition Management team, provide support for reactive response for emergency personnel travel requirements (e.g. personnel needed to return home).
- Supporting the team to mobilise and pack supplies and equipment, updating the Asset Management System accordingly and liaising with shipping agents.
- Supporting the Expedition Team in liaising with partners and assisting with resolving ad hoc queries.
- A minimum of 2 years working in international logistics, ideally supporting maritime operations, science fieldwork or expedition-style activities.
- A confident, proactive, and independent self-starter able to work quickly, flexibly and responsively in a fast-changing environment.
- Competent with Microsoft Excel, including formulas, lookups and pivot tables.
- IT literate with good knowledge of other Microsoft Office applications, in particular Word and Excel.
- Highly organised, and detail-oriented, with the ability to manage multiple areas of work.
- Strong interpersonal and communication skills, with the ability to be confident and assertive in communicating with people at all levels, to build good working relationships across the organisation.
- Experience of working with logistics, insurance and personnel data management (incl. working within GDPR framework).
- Evidence of being able to work with people from all countries and backgrounds in a culturally sensitive and respectful manner.
- Experience in external contracting and procurement.
- Formal GDPR awareness training.
- Experience in budget management and reporting.
- Familiarity with Google Workspace and live document management.
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Found in: beBee jobs GB - 2 weeks ago
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