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Administrator/PA - 1 year FTC

2 months ago

City, United Kingdom Barbara Houghton Associates Remote Work Freelance Full time

Our client a Leading International Banking Group is looking for an administrator/PA to join their team on a one-year fixed term contract with intention of being a permanent position.

Our client works from office and will welcome three days flexible working.

Responsibilities include but are not limited to:

  • Type confidential and non-confidential letters and faxes
  • Handling and responding to correspondence including phone calls, emails and letters in liaising with the CEO (register inward mails and dispatch mails and messages)
  • Perform a variety of routine secretarial duties
  • Receive visitors and guide them to other divisions as required
  • Managing directors diaries and organising business meetings and appointments as instructed by directors (scheduling appointments and organising diary entries)
  • Ensure and oversee that all Board, Committee and general meetings are effectively organised
  • Setting reminders for meetings, appointments and other important tasks
  • Maintain an efficient filing system for confidential and non-confidential correspondences
  • Operate photocopy and fax machines
  • Distribute Annual Reports
  • Liaising with HR Dept. to assist travel arrangements and hotel arrangements for directors and guests if necessary
  • Assemble the required information for the quarterly Board Meetings
  • Assist within the HR & Administration Department as and when required
  • Understand and comply with the Bank's money laundering rules and procedures

Skills and knowledge:

  • Ability to multi-tasking, prioritising the duties and good planning skills
  • Attention to details
  • Organisational and communications skills
  • Efficient in word processing and Excel
  • Trustworthy in terms of the confidential information entrusted to her/him
  • To comply with the FCA/PRA conduct rules for individuals.