Administrative Assistant, Leeds

2 weeks ago

Leeds, United Kingdom Fortrea Full time
As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.

As one of the largest Clinical Research Organizations in the world, operating four ultramodern Clinical Research Units in the UK and US, the jewel in the crown is our facility at Drapers Yard Leeds. A brand new, world class, state-of-the-art 65,000 ft² clinic with 100 beds (and growing), fully dedicated to Phase I Clinical research (and 7 minutes walking from the train station)

And this is where you come in because the Clinic is expanding and is now seeking our next Administrative Assistant.

This job is required to be based in our Leeds facility. This is full-time and permanent, 37 hpw.

WHO YOU ARE

 Proven experience in providing administrative support in an international environment, including invoice processing, payments and archiving .

Required: advanced proficiency with Microsoft office programs (Word, Excel, Teams, Outlook, etc.)

Educated to GCSE level.

Ability to work in a fast-paced setting with many interruptions. Flexibility, anticipation, and advanced organizational skills are key for adjusting to changing daily priorities.

Able to maintain confidentiality and establish secure filing procedures

Preferred:

Previous working experience in a clinical trial, clinical pharmacology or Lab setting, especially familiarity managing Clinical Trial Masterfile CTMS systems.

ON A NORMAL DAY, YOU WILL...

Provide a broad and varied administrative support to the Clinical Pharmacology Services team, including:

 Processing invoices in our financial system Processing payments for the clinical trial participants Supporting the Global vendor Management Team with local specific vendors (i.e. tracking contracts, overseeing payments, etc.) Maintaining departmental files (training files, client contract files, project files...) Archiving and maintenance of complex and confidential documentation in content management platforms (e.g. CTMS, Veeva Vault, etc.) Taking meeting minutes Assisting with department’s efforts on scheduling activities including client visits travel arrangements, scheduling meetings, maintaining calendars, agendas, etc. Cross-functional communication with all the Clinic teams and vendors

THERE IS ONE THING THAT ONLY FORTREA CAN OFFER...

Under the same roof, we have: the clinic, a state-of-the-art processing laboratory and cutting-edge cGMP pharmacy: you will witness firsthand the whole research as it is being conducted in real time. When the drug you supported with your work gets approved, you know you´ll touch many patient´s lives around the world.

Embark on a fulfilling career as you support us on our mission “To help make life-changing healthcare solutions possible”. Apply now and be part of an extraordinary journey.

Fortrea is actively seeking motivated problem-solvers and creative thinkers who share our passion for overcoming barriers in clinical trials. Our unwavering commitment is to revolutionize the development process, ensuring the swift delivery of life-changing ideas and therapies to patients in need. Join our exceptional team and embrace a collaborative workspace where personal growth is nurtured, enabling you to make a meaningful global impact. For more information about Fortrea, visit www.fortrea.com.

Fortrea is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Fortrea strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

For more information about how we collect and store your personal data, please see our Privacy Statement.

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