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Secretariat - Minute-Taker

1 month ago

City, United Kingdom Quantum Group Full time

We are Hiring for a Company Secretary Assistant for an International Bank in City of London.This is a temp to perm role with an immediate start. (Excellent Minute Taking Skills.)

To support the Company Secretary by:

attending formal governance meetings (meetings vary from between 30 minutes to 3 hours)
taking manuscript notes capturing what you hear
noting key discussion points
noting what was agreed
noting what action is to be taken by whom and by when
drafting accurate and succinct minutes in English within an agreed timeline on the bank's template
sharing the draft minutes with the Company Secretary and others
revising the minutes
filing the minutes
maintaining action reports, creating consolidated action reports for individuals, circulating action reports, following up assigned actions with owners
updating and maintaining various calendars
providing cover for the secretariat administrator e.g., general administrative duties such as arranging meetings, circulating agendas, collation of meeting packs etc.
assisting in the preparation of MI/committee submissions for the Secretariat
assisting in following up/monitoring items to conclusion
developing a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff

Person Should-
 are passionate about delivering a great service, getting it right first time
are methodical and organised with good attention to detail
have excellent written and verbal communication skills in English
are comfortable drafting non-standard emails, letters, reports, minutes and other business documents in English
have the skill to communicate what you hear accurately and succinctly including financial information
comfortable dealing with confidential information
have a proven track record drafting in English preferably with previous experience preparing detailed and comprehensive minutes of meetings and a knowledge of banking
have a good working knowledge of Microsoft Office
fast and accurate typing, data input, shorthand or speed writing
are a personable, fast learner with a friendly, proactive approach
can work under pressure.
can meet tight deadlines
desire to manage one or more committees.