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Project Support Officer

2 months ago

Stone, United Kingdom NZero Group Full time
Job Title: Project Support Officer
Reports to: Junior Project Manager
Working Hours: Monday - Friday 37.5 hours per week
Location: Orbital Office in ST15 0QN
Occasional visits to customer sites with overnight stays may be required.

Primary duties:

· Responsible for the compilation, logging, sending and receiving of all incoming and outgoing project documentation, including data books, design packs, change control requests, BOMs, variation quotations, resource requests etc.

· Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.

· Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.

· Participate in project update meetings and minute-taking when required.

· Coordination of subcontractors, site welfare, 3rd parties and design approvers and appraisers etc. to ensure purchase orders are in place and up to date delivery/completion dates are communicated to all stakeholders.

· Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.

· Liaising with internal and external stakeholders on a regular basis.

· Take messages / handle all incoming telephone calls in relation to company business but most specifically in relation to the project(s) which you are supporting.

· Act as the project point of contact for travel / accommodation requests within your project(s).

Secondary duties:

· Provide temporary cover for reception / other administrative positions, taking phone calls, ordering lunches, and greeting visitors when required.

· Perform any other ad-hoc duties within skillset.

· Set up and maintain filing systems.

· Assisting Project Managers / Project Engineers with project reports.

Essential skills:

· Good verbal and written communication skills.

· Previous Administration-related experience in an office environment.

· Desire to Progress.

· Ability to prioritise workload and set deadlines.

· Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word).

· Ability to work within given deadlines as part of a team or individually.

· Can-do attitude.

Desirable skills

· NVQ Level 3 in Business Administration.

· Basic understanding of PDF software such as Adobe Acrobat.

· Previous experience working with document control.

· General knowledge / understanding of engineering documentation such as General Arrangement drawings, design specifications, bill of materials, change requests etc