Partnerships and Events Coordinator

2 weeks ago


Westminster, United Kingdom VistaJet Full time

Job Profile

Vista understands that every flight is unique, so we take care of every detail to ensure our Members enjoy a tailored and unparalleled service.

Founded in 2004, Vista pioneered an innovative business model where customers pay only for the hours that they fly. Our vision is to make business aviation simple and deliver the ultimate flight experience around the globe.

Today, we are the world’s only global aviation company, flying corporations, governments and private clients to 207 countries on our Members' fleet of over 300 silver and red business jets.

Your Responsibilities

The Partnerships & Events Coordinator is primarily responsible for assisting the Global Partnerships & Events team with communicating and driving engagement and awareness of Private World partnerships, access and events with Vista Members & Prospects.

Reporting to the Global Partnerships & Events Director, the successful candidate will also work closely with the entire Global Partnerships & Events team and greater Vista team to support Event delivery, Partnership relationships, internal and Member communications.

This role requires someone who enjoys a fast paced and dynamic work environment, can collaborate with teams across the global business, is pro-active and can work autonomously and is familiar with the ultra-luxury market.

Supporting our strategic partnerships

Supporting a wide range of partnership accounts, including travel partners, luxury brands, lifestyle brands, financial Institutions, family offices and more.

Helping to identify and vet partnerships opportunities through active outreach, inbound leads, and networking.

Management of partner accounts, 3 - 6 months’ check-ins.

Supporting on contract negotiations.

Client engagement and travel/lifestyle requests

Liaising with our Client Services team to fulfil VistaJet Member travel & lifestyle requests and ensure high level standard of partner recommendations and service.

Integrating partner opportunities within the booking process.

Prepare experiences proposal decks for Members.

Pro-actively informing Members of existing partnerships, events and benefits as part of their onboarding and renewal processes.

Content generation and curation across Private World channels

Working closely with the Marketing team to curate partner content relating to travel campaigns and experiences.

Helping develop the partner content presented on VistaJet platforms, including the Private World portal, newsletters, and social media.

Liaising with leading properties, yachting brands, and travel designers.

Updating our Private World Destinations, Experiences and Events web pages and to drive adoption.

Events

Maintaining the calendar of global partner activations

Sourcing partner event opportunities and presenting them to clients.

Supporting the events team whenever Members are involved (invitations, ticketing, etc).

Curation and guest-list management of Member and Partner events, in collaboration with the global events team.

Keeping ambassadors engaged and updated on all opportunities to introduce new prospects.

Financial and reporting

Working with finance team to ensure all payments are timely invoiced and collected.

Reporting to partners on success of each campaign and provide evidence of services offered as per contractual agreement.

Collating monthly report for Executive Committee, to keep them abreast of Private World’s successes and pipeline.

Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager

Required Skills, Qualifications, and Experience

Energetic: You are personable, outgoing, and thrive on engaging with multiple stakeholders - both in person and across the organization.

Creative: You are comfortable translating brand guidelines into events concepts and partnership activation, and come with fresh ideas on how to build community.

Organized: You have strong attention to detail and are comfortable managing multiple projects simultaneously, complex Member requests and competing deadlines.

Savvy: You are a flexible marketer who is comfortable with a variety of digital tools and platforms, including: Salesforce, Social Media Platforms, and Performance and attribution tools.

Experience working in Partnerships & Marketing position prior.

Previous experience working with luxury brands/partners an advantage

Excellent communication skills, both orally and in writing.

Must be willing to periodically travel for work, including ground and/or air travel.

Occasional weekend work may be required for selected events

Proficiency in MS suite tools required.

Experience working with a sales CRM a plus.

Proficiency with various social media platforms a plus.

Bachelor’s Degree strongly preferred.

Permanent Full-Time



  • Westminster, United Kingdom International Students House Full time

    Are you a dynamic individual with a passion for sales and events? Do you thrive in a fast-paced environment where no two days are the same? If so, ISH Venues has an exciting opportunity for you to join our team as a Meetings and Events Sales Coordinator! **About ISH Venues** Situated near Regents Park in the heart of London, ISH Venues is nestled within...


  • Westminster, United Kingdom International Students House Full time

    We have an exciting opportunity for an enthusiastic Part-time Meeting & Events Sales Co-ordinator. We are looking for a highly motivated, outgoing, customer-centric individual to join our high performing team in a busy and dynamic work environment. **About ISH Venues** Located near Regents Park in the heart of London, ISH Venues is part of the vibrant...


  • Westminster, United Kingdom City of Westminster Council Full time

    **About Us**: **THE EXTRAORDINARY STORY OF THE IMPOSSIBLE DREAM** Innovation and Change in Westminster City Council is a world of extraordinary stories. Where people use their vision and commitment to open doors for the next generations. Nothing beats the feeling of helping someone find their passion. At Westminster City Council, our City Lions team helps...


  • Westminster, United Kingdom International Students House Full time

    **About Us**: At International Students House, we are dedicated to fostering an inclusive and diverse environment where everyone feels valued and empowered. Our team thrives on creativity, collaboration, and a passion for excellence. We believe that our diverse backgrounds and perspectives make us stronger and more innovative. We are looking for a motivated...

  • Facilities Coordinator

    3 months ago


    Westminster, United Kingdom ISS Facility Services Full time

    **Facilities Coordinator** **Contract: Production** **Location: London, SW1P 4PQ** **Hours of work: 24 - Tuesday & Thursday, 8:00 - 17:00** **Contract Type: Permanent** The Facilities Coordinator will be responsible for providing a comprehensive and flexible contract support service to Burberry maintaining concise records of all ISS financial /...

  • Events Co-Ordinator

    2 months ago


    City of Westminster, United Kingdom Goodman Masson Full time

    Events Coordinator £395p.d UmbrellaHybridCentral LondonTemporary until end of July 2025Our client are an International Software company, looking for a pro-active Events Coordinator to join their team on a temporary basis. Experience working in Corporate events is a must. Key Responsibilities:Manage and oversee the planning and execution of meetings and...

  • Billing Coordinator

    2 months ago


    Westminster, United Kingdom Command Recruitment Full time

    ABOUT THE COMPANY & TEAM A leading London law firm that has the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients. Specialist lawyers in leisure, media, and entertainment work closely alongside the Firm's corporate finance, employment, real estate and dispute resolution groups to provide a...


  • Westminster, United Kingdom City of Westminster Council Full time

    **About Us**: **THE EXTRAORDINARY STORY OF SERENA’S VISION** Growth, Planning and Housing in Westminster City Council is a world of extraordinary stories. Where innovative and open-minded people bring everything to the cause. Even expertise from surprising places. Take Serena. She is an absolute force of nature at the heart of our Church Street...


  • Westminster, United Kingdom City of Westminster Council Full time

    **About Us**: **THE EXTRAORDINARY STORY OF GIRO’S PERSUASIVE POWERS** The Environment and City Management team in Westminster City Council is a world of extraordinary stories. We love it when our work touches lives. Take Stepping to the Beat, our 3k walk, jog or run for people with learning or physical disabilities or Autism, their families and carers....


  • Westminster, United Kingdom City of Westminster Council Full time

    **About Us**: **THE EXTRAORDINARY STORY OF SERENA’S VISION** Regeneration, Economy and Planning in Westminster City Council is a world of extraordinary stories. Where innovative and open-minded people bring everything to the cause. Even expertise from surprising places. Take Serena. She is an absolute force of nature at the heart of our Church Street...


  • Westminster, United Kingdom EK Outreach Services Full time

    EK Outreach Services is looking to appoint an Assistant Educational Coordinator to join our growing team due to company expansion. We are looking for an aspiring leader to work with our leadership team in the continued growth of our provision. Over the last few years EK Outreach Services has become one of London’s leading Educational Provisions working...


  • Westminster, United Kingdom EK Outreach Services Full time

    EK Outreach Services is looking to appoint an Assistant Educational Coordinator to join our growing team due to company expansion. We are looking for an aspiring leader to work with our leadership team in the continued growth of our provision. Over the last few years EK Outreach Services has become one of London’s leading Educational Provisions working...


  • Westminster, United Kingdom West London Mission Full time

    **WLM currently provides low cost accommodation for keyworkers, and residential services in partnership with other providers of support. We run a service for working people experiencing homelessness. This was initially throughout 3 winters and now we have expanded this work to run throughout the year in partnership with Westminster City Council.** **This...

  • Bid Coordinator

    3 months ago


    Westminster, United Kingdom Fresh Student Living Full time

    **Are you looking for an exciting new opportunity? If you are ambitious, target driven, passionate about attention to detail and confident in speaking to clients then keep reading!** We’re excited to be recruiting for our Business Development team. This is a great opportunity to be part of an exciting, fast-moving team that combines relationships, sector...


  • Westminster, United Kingdom Grosvenor Full time

    The Workplace and Facilities Coordinator is a key role within our Facilities team. The team provide safe, welcoming workplaces for all of our London based employees – including our head office – with a strong focus on employee wellbeing, social connection and inclusion. The Workplace and Facilities Team also manage the Company Flats in Mayfair, which are...


  • City of Westminster, Greater London, United Kingdom FourPointZero Recruitment Ltd Full time

    About the Company: FourPointZero Recruitment Ltd is a dynamic organization comprised of industry specialists with over a decade of experience in crafting engaging visual environments for live, virtual, and hybrid gatherings through innovative technology. Our renowned studios in Central London are equipped with state-of-the-art hardware and software, designed...


  • Westminster, United Kingdom Fox Morris Group Full time

    HYBRID WORKING Fox Morris are working with City of Westminster Council in relations to finding a Senior Business Support Officer to start work ASAP! **Responsibilities** - Maintain data accuracy and manage databases relevant to UASC transfers. - Assist in information services and politically sensitive issues. - Ensure high standards of referral processes...

  • Sales Coordinator

    3 months ago


    Westminster, United Kingdom Savills Full time

    We're looking for a confident and enthusiastic individual to join our Westminster Sales team. **Role Overview** The Sales Coordinator is responsible for all of the administrative components associated with marketing a property for sale, through to the successful completion of the transaction. You'll also be responsible for supporting the team with all...


  • City of Westminster, Greater London, United Kingdom C & C search Full time

    C&C Search is seeking a dedicated individual for an entry-level client services position that focuses on reception and event coordination. Our client operates a vibrant co-working space and is looking for a junior team member to enhance their dynamic environment.Key Qualifications: We are in search of candidates with a background in customer service who are...


  • City of Westminster, United Kingdom MiGrowth Full time

    Position: Onsite AV Events Production SupervisorSalary: £60,000 - £70,000Type: Full-time, PermanentLocation: Westminster, LondonMiGrowth is looking for a skilled Onsite AV Events Production Supervisor to enhance our dedicated team at a prestigious venue. The ideal candidate will possess a wealth of experience in AV events management.Key Responsibilities:1....