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Procurement Co-ordinator in Llantrisant

3 months ago

Llantrisant Rhondda Cynon Taff, United Kingdom South Wales Fire and Rescue Service Full time

Purpose:

To ensure robust procurement and payment processes are in place through regular monitoring and to provide advice on financial and procurement practices to officers of the organisation.

To research, develop and introduce proposals for improvements in processes and procedures.

Duties and responsibilities:

Undertake all supervisory duties including, Performance Development Reviews, compliance with sickness procedures performance management, capability and disciplinary procedures in respect of the Unit.

To be responsible for the process for ensuring prompt payment of invoices and to ensure that the target of all invoices are paid in line with the Service Key Performance Indicator.

To undertake procurement processes in line with the Services Contract Standing Orders, Procurement Procedures, Public Contract Regulations and ensure contractual compliance. Manage procurement exercises to include the tender or Request for quotation process, evaluation and award of contracts.

To monitor contracts, including supplier performance monitoring, making recommendations for change based upon performance and budgetary considerations. To include the maintenance and monitoring of the authority’s contract register and contract plan.

To research and develop proposals for cost saving methods of purchasing goods and services and identify efficiencies through procurement and payment processes. To include the promotion and development of finance systems to increase the number of financial transactions performed electronically.

To prepare and submit monthly procurement activity report to the Senior Procurement Officer including data extracted from the payment systems to undertake analysis of activities and assisting with category reviews.

To check and authorise weekly BACS and cheque payments as and when required, ensuring audit trails are in place and separation of duties is adhered to throughout the process.

Assist the Senior Procurement Officer in the preparation and monitoring of business plans as appropriate.

To develop departmental communications; maintain and update departmental website, files, and databases; contribute to and support departmental initiatives.