Administration Assistant

1 month ago


Reading Berkshire, United Kingdom Savills Full time

An exciting opportunity for a Team Administrator to join our Reading office in our Planning Team.
We are seeking a new Administrator to support the Central Team based in our Reading office, to work alongside another Central Team administrator who is based in or Oxford office.These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division which are run by the same management team.Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment.
Production of resourcing time schedules for fee earners in Excel
Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel.
Reconciliation of personal billings and business generation schedules in Excel
Process expense claims for Directors (Concur system)
brochures, CV's, case studies and website biographies.
Internal and external event planning and business development meetings
Answering telephone calls, taking messages and handling enquiries
New joiner administration/induction for new starters in accordance with induction guidelines.
Creating and coordinating e-campaigns/marketing databases.
Working with the Planning administrator in the Reading office to provide coordinated cover for the whole team, especially during periods of leave. 
Intermediate to advanced knowledge of the Microsoft Office suite – Word, Excel, PowerPoint and Outlook. 

Proactive communicator, ensuring all office matters are cascaded promptly and clearly.
Enthusiasm to do a high quality job at all times with attention to detail
Willing to travel occasionally – conferences, training etc.
We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process.



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