Mail Admin Clerk

5 days ago

United Kingdom Scottish Prison Service Full time €26,567

Vacancy Type: PermanentLocation: HMP Castle HuntlyPay Band: Please refer to full job description on SPS career siteSalary: £26,567 (Pro Rata) Closing Date: 2025-01-03Hours of Work: Please refer to full job description on SPS career siteJob Purpose: Location: HMP Castle Huntly, Longforgan (Near Dundee), DD2 5HL To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy and Standard Operating Procedures. To also provide general administration duties for the establishment.
The post will operate the following days and hours:

Job Share – Rotational Weeks

Week 1) Monday and Tuesday 0800 to 1530 hours, 1 hour break. Wednesday 0800 to 1230 hours, no break.
Week 2) Thursday 0800 to 1600 hours, 1 hour break.
Friday 0800 to 1530 hours, 1 hour break. Saturday 0930 to 1330 hours, no break.
Responsibilities:To attend the front of house area in order to collect all mail delivered to the establishment and transport all mail from front of house to the Designated Secure Area. Collection of mail is required on Saturday from sorting office.Correctly identify all mail into relevant categories i.e., Prisoner Confidential Correspondence/General Correspondence together with damaged mail items and complete relevant inventory sheets as per Standard Operation Procedures. Conduct Secondary Assurance screening of all mail through x-ray machine and contact the relevant nominate Manager to request Secondary Assurance Check before any mail issued. To ensure compliance with the current GMA on Prisoner Correspondence and associated Prison Rules. Also maintaining accurate records for all mail process as per Standard Operating Procedures.To assist in the training of relief staff, including those who work on a Saturday to fully cover the mail administration duties and keep them up to date with changes in policy and procedures.To carry out general administration duties and cover, as directed by the First Line Manager.Person SpecificationSPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.Qualifications RequirementsMinimum of two National 5 (or equivalent) qualifications, including English and Mathematics/Arithmetic or relevant experience gained in a similar role and/or environment. EssentialExperience RequirementsKnowledge Skills RequirementsDemonstrate good communication skills, evidencing what type and how used. EssentialAbility of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. EssentialCompetent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel). EssentialAwareness of GDPR and the requirement for confidentiality in line with SPS guidelines. DesirableSelection Methods Please refer to full job description on SPS career site

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