Office Coordinator

Office Coordinator & Front Desk Lead - Bristol Head Office Permanent, Full-time 35 hours, Monday - Friday Hambrook, North Bristol Up to £30,000 The Role As Office Coordinator & Front Desk Lead , you will lead the day-to-day coordination of effective and professional front of house services to a high standard and support the management of all Property management (PM) functions to maintain optimum accommodation, environmental and support service standards within corporate Property Management guidelines and budgetary constraints within the Bupa Dental Vantage Park Office Avon House. Responsibilities On site lead for reception services, galvanizing the team to deliver a high standard, professional and welcoming Front of House experience, adapting as necessary to meet varying customer needs. Support the Senior Property Manager (SPM) setting and restructuring reception duties identifying and implementing service improvements and innovation to meet customer expectations and fill gaps in service. Lead the effective implementation of Bupa’s UK Physical Security and Access Control procedure. Ensure the reception team are delivering essential visitor management and pass issue procedures defined in the policy consistent alongside other UK offices. Day to day site lead for incident response and reporting, coordinating initial response to evolving incidents, communication and instruction to site staff and escalation to property management. Support SPM overseeing of essential legislative building compliance activity, scheduling, contractor hosting and management and escalation of issues. Act as lead fire marshal coordinating response to fire evacuations, completing fire safety audits and PEEPS (Personal emergency evacuation planning) and fire warden recruitment. This role will also involve evac chair training and ongoing training of specified staff in the use of evacuation aids. Support the H&S team in the recruitment of sufficient first aider provision and act as an appointed first aider for the building. Lead and coordinate proactive ‘visual maintenance’ of designated floor areas, inspecting the office environment for maintenance, cleaning, security, and H&S considerations. Raising and escalating defects to the helpdesk, service providers, property management and H&S team where appropriate. Day to day ownership of property helpdesk management and reporting. Coordinating weekly reports, engaging with contractors and service providers to obtain progress updates and close out as per agreed SLA’s. Support contractor management and supervision ensuring H&S processes and procedures are followed and expected professional standards are maintained. Ability to risk assess tasks and confidence to challenge unsafe behavior. What we're looking for Proven experience in a customer service capacity – Essential. Strong and confident communication and interpersonal skills– Essential. Previous experience delivering reception or front of house services in a corporate environment – Desirable but not essential. Previous experience, knowledge of facilities management or property services – Desirable but not essential. Previous experience managing or supervising a team – Desirable but not essential. Strong IT skills – Desirable but not essential Benefits The benefits here are industry-leading, and we’ll be able to tell you more about them in the process (or jump to the benefits and rewards page on our careers site for a flavour). But here’s a snapshot: 25 days holiday, plus the option to buy more. Discounts in over 7,000 retailers, discounted gym membership and discounted dental insurance (of course). Health Trust - our bespoke employee private healthcare plan, providing healthcare cover with no medical underwriting for colleagues and their families. Access to remote GP and nurse services, physiotherapy, and mental health support. MyHealthcare Allowance, an annual allowance which is redeemable against a menu of Bupa healthcare products. Early access to your earned wages through Wagestream. Cycle to work scheme. And many more, just ask… If you or someone you know would be interested in working with a dynamic and expanding healthcare business, with lots of support on offer, great benefits and friendly teams, we would love to hear from you To find out more about working with us, find us on LinkedIn , Facebook and Instagram . Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. Bupa takes pride in being a Level 2 Disability Confident Employer and will aim to offer an interview/assessment to disabled applicants who best meet the minimum criteria for the role. We are committed to ensuring you are treated fairly during the recruitment process and offer reasonable adjustments to anyone who may benefit from accommodations to the recruitment process. Bupa Dental Care is an equal opportunities employer.