Education Trust Administrator
1 month ago
Supply Heroes are seeking a Trust Administrator to join a innovative and forward thinking Education Trust of Primary and Secondary Schools in Birmingham on a full-time and predominately term time basis. The purpose of the post is to undertake a full range of administrative duties for the Executive Leadership Team and to ensure the efficient and effective running of their daily business. Duties and Responsibilities
- Undertake general office duties. For example, welcome visitors, screen/direct phone calls, take messages and oversee postal matters.
- Undertake the day-to-day administrative tasks.
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required.
- Undertake word processing and complex IT based tasks.
- Provide personal, administrative and organisational support to executive leaders.
- Keep records in accordance with the Trusts record retention schedule and data protection law, ensuring information security and confidentiality at all times.
- Order, monitor and manage resources as required, ensuring best value following the trust’s purchasing processes.
- Oversee and operate relevant equipment and IT packages (e.g. Parago, Eventbrite, Trust Governor, OneNote etc…)
- Manage any relevant service contracts and ensure best value when sourcing new providers.
- Ensure environments are kept tidy, organised and in good order at all times.
- Attend meetings as a minute taker- this will include preparing agendas and circulating meeting papers
- Work alongside the Executive Leaders to provide a full range of advanced secretarial duties
- To maintain and manage Executive Leaders diaries, arrange appointments, meetings, designated work time, travel arrangements and refreshments etc.…
- Prepare and track actions and follow up on any outstanding actions in advance of meetings
- Maintain the highest level of confidentiality at all times
- Support with governance reporting
- Liaise with a number of outside agencies, e.g. DfE, ESFA, Local Authority, Regional Schools Commissioner, OFSTED, the Police to facilitate the smooth running of the school and other schools/MATs
- Work with teams of people organising events such as the Trust’s annual conference and away days
- Prepare rooms for meetings and events arranging refreshments, catering and/or hospitality where appropriate
- Organise functions and provide hospitality where required
- Work both independently and as part of an effective team ensuring communication is clear and professional at all times
- Display excellent organisational and multi-tasking skills in order to prioritise workload under pressure and meet tight deadlines
- Travel between sites to set up and/or attend meetings at Trust schools or external venues
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