Events Coordinator Remote

3 weeks ago

United Kingdom Directors UK Full time

We are recruiting for a fixed term Events Manager to join our team. This role has been created to assist our Member Engagement and Events Manager during our busy events programme which begins from September. Applicants must be available for interviews in July for an early September start date. 
It is a membership organisation representing the creative, economic and contractual interests of over 8,000 members – the majority of working TV and film directors in the UK. It also campaigns and lobbies on its members’ behalf and provides a range of services including legal advice, events and career development. Directors UK works closely with fellow organisations around the world to represent directors’ rights and concerns, promotes excellence in the craft of direction and champions change to the current landscape to create an equal opportunity industry for all. 

Reporting to the Member Engagement and Events Manager to produce a slate of online and in person events. This is a hands-on role requiring the ability to deliver multiple projects simultaneously, work extended hours and manage excellent working relationships with our members and event partners. 

Reporting to: Member Engagement and Events Manager
Working closely and reporting to the Member Engagement and Events Manager to produce and deliver events for our director members, during office hours, evenings and weekends. 
Responsible for event production including hands-on administration, scheduling, logistics, hospitality arrangements and talent briefings. 
Develop strong relationships with venue operation teams to ensure effective collaboration on event delivery. 
event briefs, schedules, pitches etc. 
Produce post-event reports detailing event success and key learnings. 
Working with the Communications team to capture images and recordings from events for asset collation and arrange releases with relevant partners and speakers. 
Working collegiately with the Member Services Team, Communications Team, and other relevant colleagues to share event plans and aim to identify and fix any scheduling issues. 
Delivery of the member event programme during this fixed term will include film and television screenings with director Q&As; and collaborator networking sessions. 
Lead conversations with partners, distributors, broadcasters, PR agencies, directors and hosts, to schedule and arrange logistics for events, and deal with any queries. 
Be available for members queries via phone, email and in person. 
Liaising with the Membership Administrator to deal with screening production enquiries in a timely manner, regularly checking the events email account, flagging necessary items with team members. 
 

Professional film screening events experience, either public (cinema exhibition), press, festival or industry events, to include on-stage talent arrangements. 
Proficient experience delivering online Meetings and Webinars utilising streaming platforms (e.g. Zoom, Microsoft Teams). 
Awareness of digital cinema exhibition and event technical delivery methods (e.g. DCP, video files, Powerpoint presentation slides). 
Has experience writing copy for film and TV. 
Be curious and critical thinking about film and TV. 
An interest in and knowledge of the role of directors in film and TV. 
Self-motivated, and comfortable responding to tight timescales and changing deadlines across multiple events. 
Possesses great project and time management skills. 
Up to date with industry news. 
High degree of discretion, an awareness of handling confidential data, including some knowledge of General Data Protection Regulation (GDPR). 
A creative problem-solver. 
Proficient in Excel, Microsoft Office, Microsoft Teams, Outlook and Zoom. 
~ Experience in navigating customer databases. 

 
The nature of the role means the post holder must be able to work varying hours including regular evening and weekend work; time off in lieu is arranged with the Member Engagement and Events Manager. 
 
Reporting to Member Engagement and Events Manager 
Work Days: Monday to Friday 
Location We support a flexible, hybrid working approach with an expectation of 50% of working time in our office, and 50% working remotely. Our office is at 4th Floor, 22 Stukeley Street, London WC2B 5LR.
Contract: Full Time, 5-month fixed contract employment starting early September 2024 –January 2025 
Holidays: 25 days per year plus all public and bank holidays (pro rata) 
 
Company Pension Scheme. 
Discretionary bonus. 
Life Assurance benefit (4 x salary paid to dependent). 
Season Ticket Loan. 
Perkbox (various discounts). 
Cycle to Work scheme. 

We welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

Sunday 16 June 2024   

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