Personal Assistant to Director
2 months ago
Personal Assistant to Chief Human Resources Officer Location: Hybrid (3 days a week London 2 days from home)
This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CHRO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset. Assists the CHRO to ensure the are organised and has necessary availability for colleagues across the organisation while fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.
Manging a complex travel agenda across multiple time zones
Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.
Keep the (CHRO) well informed of activities across and help facilitate his/her decision-making.
Taking responsibility for coordinating projects and ensuring all members of project teams are update and deadlines allocated to ensure project run to schedule with key stages being delivered.
Assist (CHRO) with team recognition and engagement to help boost appreciation and team morale.
Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
Coordinates and schedules and attends senior leadership meetings. with a dedication to quality and attention to detail as an extension of the team you support.
Provide poised and resourceful administrative assistance to the CHRO and the Senior Leadership Team with a demonstrated ability to accomplish goals and meet deadlines in a fast-paced and complex work environment.
Excellent self-management skills: organisation, time-management, self-motivation, self-directing, stress management, reliability and accountability.
Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication and in person to accomplish requests and achieve goals.
Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel
Strong attention to detail and accuracy with an emphasis on quality sophistication and maturity to deal directly with internal and external clients. Ability to work a hybrid schedule onsite at our Clients London office three days a week,
Workday or HR SuccessFactors system experience
Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required.
Ability to multi-task with shifting priorities in a fast-paced and complex environment.
Must be flexible, resourceful, and demonstrate excellent time management skills.
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