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Office Coordinator

2 months ago

United Kingdom BIP UK Full time

Office Coordinator/ Administrator

About BIP

BIP is the international consultancy for the 21st century with over 5,000 consultants globally daring to make a difference.

Operating at the intersection of business and technology, we design, develop, and deliver sustainable solutions at pace and scale, creating greater value for customers, employees, shareholders and society.

As a Certified B Corporation, we believe in conducting business for the greater good. We embrace all aspects of corporate social responsibility in a way that permeates everything we do, including not only the way we interact with our own people but with our various communities as well as the environment.

BIP. Here To Dare.

About the Role:

We are seeking an Office Coordinator or Administrator for a 6-month fixed term contract with at least 1-2 years of experience, ideally in a large, fast- paced organisation or a smaller organization where you were the “go-to-person” in a busy office environment.

Reports to : EA of CEO

Position Type : 6 month Fixed Term Contract

Location : Monday – Thursday at the office in Moorgate, Fridays WFH

Working Hours : 9:00am to 5:00pm

Key Responsibilities:

  • Administrative support to the EA to CEO and to also provide cover for EA to CEO when on annual leave
  • Order office food supplies/stationery
  • Ad hoc administrative support to the Leadership Team
  • Ad hoc administrative support to marketing (including managing headshots)
  • Responsible for Health & Safety
  • Will be a nominated Fire Warden and First Aider
  • Meet and greet Leadership Team visitors
  • Ensure that meeting rooms are clean, tidy and well maintained
  • Manage the post/mail/parcels
  • Support for Client Workshops
  • Distributing and updating contact lists for Beaumont
  • Assisting with both External and Internal Event Logistics (Client, 51 Club, Staff Events)
  • Permanent and Temporary Passes for staff for the Office
  • Ordering food for meeting and events
  • Liaising with Beaumont over any issues with the office
  • Credit Card Reconciliations
  • Raising new vendor forms/purchase orders

Required Skills

Bip UK are a disability confident employer, and we interview every disabled applicant (As defined in The Equality Act 2010) that meets the minimum criteria for the job:

  • 1-2 years + relevant business experience and/or professional qualification or equivalent
  • Proven ability to work effectively in a matrix organization

Additional Skills

  • Business-related qualifications are desirable but not essential.
  • Proven ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite, including Excel, Outlook, and PowerPoint.
  • Accuracy, attention to detail, and a practical approach.
  • Excellent planning, organizing, and coordinating skills.
  • Excellent communication skills, both written and verbal, with engagement and a positive good work ethic.

Real world, real work, and real value, that’s the BIP commitment on every transformation we do. We deliver good-sense, human-centred strategies, that produce the results. We understand the possibilities can seem endless. Challenges are complex, technology ever evolving, and business goals pressurised and diverse.

BIP believes in conducting business for the greater good. We embrace all aspects of corporate social responsibility in a way that permeates everything we do, including not only the way we interact with our own people but with our various communities as well as the environment.