Facilities Administrator

Job Title  Facilities Manager
Direct Reports  Site Operations Officer, Maintenance and Grounds team
Working Pattern 40hrs per week, evenings and weekends 
Level of DBS  Enhanced Child Barred List
 
London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive. 
 
Become the most pre-eminent sports organisation in the world; 
Have a high-performance culture of winning on and off the pitch; 
Train women as women; Motivate and inspire the next generation of girls and women.
 
We Lead The Way | We Dream Big | We Get it Done | We Innovate | We Inspire our Community 
 
This new position of Facilities Manager will lead the day-to-day management and strategic development of our Club's training ground facilities, while also overseeing matchday logistics at our designated primary and secondary stadiums. They will play a vital part in delivering an elite environment for players and staff, supporting the Club's growth on and off the pitch. 
 
This is a new position within the business, so the responsibilities are not set in stone. Training Ground Management 
· Work alongside the Operations Director and contractors of the development of the new elite performance centre. 
· Manage all onsite contractors 
· Oversee the upkeep, presentation, and functionality of all training ground facilities, ensuring a safe, high-performance environment. 
· Oversee the development and implementation short- and long-term grounds maintenance plans in line with seasonal requirements. 
· Work closely with grounds staff to monitor pitch quality and ensure best-practice turf care and surface preparation. 
· Manage cleaning, repairs, utilities, equipment servicing, and facility booking systems. 

Liaise with host venues to coordinate all stadium-related matchday planning in particular around broadcasting and operational logistics. 
· Act as the primary facilities contact for emergency response and issue resolution during matchdays with key stakeholders such as WSL, Sky and BBC. 

Ensure all club facilities meet current health, safety, and compliance standards. 
· Develop and maintain comprehensive risk assessments, fire safety plans, and emergency procedures for both the training ground and matchday venues. 
· Act as Health & Safety lead for facilities-related matters, including staff training and incident reporting. 

Procure and manage relationships with external contractors for specialised works (e.g. irrigation, drainage, repairs). 
· Monitor and manage budgets for grounds keeping and facilities-related works. 

Staff Management 
· Line manage a small team of facilities and grounds personnel, ensuring appropriate delegation, supervision, and development. 
· Coordinate rotas, leave, and timesheets to ensure adequate cover across all sites. 
· Conduct regular team briefings, performance reviews, and training refreshers.  
 
Manage facilities and maintenance budgets efficiently, ensuring value for money and timely procurement. 
· Provide regular reports and updates to the Operations Director on facilities status, costs, and planned works. 

Other ad-hoc duties as assigned from time-to-time by management
 
To comply with all Club policies, procedures and practices and carry out your role diligently and in the best interests of the Club
To lead with a proactive, high-performance mindset and actively contribute to a winning culture on and off the pitch
To behave in a manner consistent with Club values and policies
To ensure compliance with all relevant legal, regulatory, ethical and social requirements.
Qualifications and Training
 
Relevant facilities and/ or project management, health and safety and/or security qualifications such as IOSH or NEBOSH, Prince 2, or other qualification at Level 4 or above

Proven experience in facilities/estates or site management (preferably within a sports or public venue environment). 
· Working knowledge of Health & Safety legislation, risk assessments, and compliance practices. 
· Strong leadership and people management skills. 
· Ability to work daytimes, evenings, weekends, and matchdays and to travel as required
 
Experience managing third-party contractor relationships. 
· Passionate about women’s football and broader women’s sport culture.
· is keen to continue their self-development and keep up to date with best practice and learning opportunities
· Continually seeks to improve efficiency and performance
· London City Lionesses is committed to safeguarding, health and safety, and equality, diversity, and inclusion. We prioritise the welfare of children and vulnerable adults, the well-being of all staff and visitors, and fostering an inclusive environment where everyone feels valued and supported. All staff are required to adhere to the Club’s policies, complete relevant training, and actively contribute to maintaining a safe, inclusive, and welcoming environment. For certain roles, additional checks, such as Disclosure and Barring Service (DBS) checks or health assessments, may be required.