Facilities Coordinator

1 week ago

Kent, United Kingdom Office Angels Full time

**Role: Facilities Coordinator**

**Contract: Temporary to Permanent role**

**Pay: £10.50 p/h**

**Hours: 8am-5pm with 1 hour lunch**

**Setting: Health care
- Hospital setting**

**Location:Orpington, Kent**

**Start: ASAP**

The client holds a very friendly working office environment and the team of 22 work very closely to deliver a safe and effective facilities service.

The client is situated within a health care hospital setting and so you would be required to wear a mask until you get to the office. With the sensitive nature of the setting this is a must for this role.

**Requirements for the role**:

- Strong eye to detail and coordination
- Intermediate skills on MS Office
- Be able to multitask and monitor busy in-boxes
- DBS check will need to be carried out for this role

**Overall purpose and key function of this particular role**:

- Undertake a variety of tasks as directed / coordinated by the Administration Manager.
- Tasks to include but not inclusive:

- Assigning reactive works to MRT's
- Filing and scanning of certs and compliance documentation
Work Orders, PPM's, Service Reports, Minor Works etc)
- Checking and where appropriate amending labour times, materials etc on work orders
- Process site access, by liaising with the senior managers.
- Updating Absence/Holiday planner.
- Timesheets (if applicable), overtime and expenses processing and checking where appropriate
- Sub-Contractors work order call outs
- Updating various trackers for managers, MRT Audit's.
- Data entry of hard copy work orders from MRT's
- Raising work orders for both Request for Alterations (RFA's) and Minor Works
- Booking of meeting rooms as and when requested
- Keeping the PRUH Site calendar updated as to when Sub Contractors / Visitors will be on site and the relevant work orders.
- Updates on audits from the Trust
- Printing and sorting PPM's for each specialism
- Informing the Commercial team of any Damages
- Procurement of items as required, either via Coin's or Credit Card
- Booking travel and hotels
- Minute taking for meetings as and when required
- Monitoring of Shared Inbox / Post and ensure correct distribution
- Work collaboratively and flexibly with colleagues to provide the most efficient administration support function

Respect the importance of health and safety and contribute to the divisional health and safety targets

**Office Angels UK**

**T**

**M**:
**E**

**10 Bishops Square, London, E1 6EG**

Please note my working hours are: 8am-4:30pm

**_Named the UK's _ _4th Best Workplace __by Great Place to Work®_**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

  • Facilities Assistant

    21 hours ago

    Kent, United Kingdom Team Support Agency stratford Full time

    At Team Support we have a fantastic opportunity for a Facilities Assistant to join the Facilities Team in our HQ based in Ashford, Kent. As a Facilities Coordinator you can expect to be the first point of contact for any on-site requests or issues that may arise, whilst using your experience and knowledge to resolve them promptly. Each day will offer a...

  • Facilities Coordinator

    18 hours ago

    Kent, United Kingdom SEVENOAKS SCHOOL Full time

    Sevenoaks School is currently seeking to appoint a Facilities Coordinator (Full-time, all year round). We are looking for someone who has excellent organisational, communication (oral and written), and interpersonal skills. Experience working within a school, college, or large institutional establishment is desirable but not essential.  Please see Job...

  • Facilities & Engineering Manager

    2 weeks ago

    Kent, United Kingdom Harrison Scott Associates Full time

    A leading printing company has an opening for an Engineering and Facilities Manager to be responsible for the overall Operational performance of its Engineering Department & site services. The overall objectives of this role are: - Ensuring that our client has effective Planned Maintenance in place for all key assets. - Ensuring that they always have the...

  • Facilities Services Manager

    2 weeks ago

    Kent, United Kingdom NHS Property Services Ltd Full time

    We have a fantastic opportunity for a Facilities Services Manager to join our team based in Kent. The salary on offer is from £38,000 - £53,200. With a Car Allowance & Bonus. This role is being offered on a full time, permanent basis. The role of the Facilities Services Manager role is to contract manage all aspects of facilities services with sustainable...

  • Facilities Coordinator

    1 week ago

    Kent, United Kingdom SEVENOAKS SCHOOL Full time

    Sevenoaks School is currently seeking to appoint a Facilities Coordinator (Full-time, all year round). We are looking for someone who has excellent organisational, communication (oral and written), and interpersonal skills. Experience working within a school, college, or large institutional establishment is desirable but not essential.  Please see Job...

  • Facilities Coordinator

    3 days ago

    Kent, United Kingdom SEVENOAKS SCHOOL Full time

    Job DescriptionSevenoaks School is currently seeking to appoint a Facilities Coordinator (Full-time, all year round).We are looking for someone who has excellent organisational, communication (oral and written), and interpersonal skills. Experience working within a school, college, or large institutional establishment is desirable but not...

  • Facilities Manager

    10 hours ago

    Ditton, Kent, United Kingdom London City Lionesses Full time

    Closing date: 07/12/2025 - we may close this position early depending on volume of applications so please don't delay submitting an application!  Job Title  Facilities Manager Department  Operations Direct Reports  Site Operations Officer, Maintenance and Grounds team Reports to  Operations Director Location  Cobdown Park, Station Road, Aylesford,...

  • Facility Support Assistant

    10 hours ago

    Maidstone, Kent, United Kingdom Mears Group PLC Full time

    Facilities Support Administrator Office Based / Fulltime / Permanent 40 hours per week Monday – Friday Our Kent Facilities Management branch supports two major NHS Trusts in the Kent region. The branch is responsible for administering all activities related to delivering facilities management services across multiple buildings. Some of our core repair...

  • Facility Support Assistant

    7 hours ago

    Maidstone, Kent, United Kingdom Mears Group PLC Full time

    Facilities Support Administrator Office Based / Fulltime / Permanent 40 hours per week Monday – Friday Our Kent Facilities Management branch supports two major NHS Trusts in the Kent region. The branch is responsible for administering all activities related to delivering facilities management services across multiple buildings. Some of our core repair...

  • Facilities Support Administrator

    10 hours ago

    Maidstone, Kent, United Kingdom Mears Group PLC Full time

    Annual salary: up to £30,000.00 Facilities Support Administrator Location: Maidstone Salary up to £30,000 per annum Office Based / Fulltime / Permanent 40 hours per week Monday – Friday Our Kent Facilities Management branch supports two major NHS Trusts in the Kent region. The branch is responsible for administering all activities related to delivering...