Executive Assistant

4 weeks ago

Birmingham, United Kingdom Alvarez & Marsal Full time

Executive Assistant – Corporate Finance Team - Birmingham

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Our dedicated Corporate Finance team has extensive experience in selling a business, raising capital, acquiring assets, or restructuring a business. They partner with clients including founders, entrepreneurs, financial investors of all sizes, and market-leading corporations operating businesses across all industries globally.

The team is looking for an Executive Assistant to be based in Birmingham . The ideal candidate is someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have prior experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs.

This role requires someone who is able to work in a fast pace and changing environment, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

  • Complex diary management for Managing Directors
  • Booking venues for breakfast, lunch and dinner meetings
  • Assisting in the organisation of any internal and external events
  • Coordinating office lunches, meeting rooms
  • Travel booking - hotels, flights, cars, visas
  • Supporting new joiners, arranging introduction meetings etc.
  • Supporting with IT queries, redirecting to the most appropriate channel
  • Submitting weekly timesheets
  • Completing expenses
  • Printing, binding and scanning of documents
  • Distributing incoming post and handling outgoing post requests for the team
  • Minute taking during team meetings when required
  • Action the archiving of files for the team
  • Various administrative tasks
  • Keep printing areas replenished and work stations clutter free
  • Using Salesforce.com to track and monitor marketing activities
  • Supporting any potential office moves
  • EA Holiday Cover

Essential requirements:

  • Prior experience in an admin function, preferably within professional services
  • Must be able to interact and communicate with all levels of the organisation
  • Ability to multi-task and work in a fast pace environment
  • Excellent oral and written communication skills
  • Must be organised and detail oriented
  • Ability to work independently and within a team
  • Pro-active nature
  • Must be proficient with Microsoft Office Suite

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