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Senior Contract Coordinator

2 months ago

Stretford Greater Manchester, United Kingdom Adecco Full time €45,000

Commercial Bid Coordinator
Full time. Permanent, office based, 08:30-17:00, Mon-Fri

Stretford, Manchester

Salary band: up to £45,000

Reports to: Commercial Manager

We are actively seeking a Commercial Bid Coordinator to join a specialist distribution business based in Stretford, Manchester.

The skills listed below aren't all mandatory, but are an idea of how this role will develop. You will be rewarded by being part of a great team in an established business, where contribution is recognised through career progression and remuneration.

Primary Responsibilities:

Identifying contract opportunities using on-line journals
Reviewing PQQ & ITT information to identify opportunities, issues and risks, assessing feasibility and preparing a bid/no bid recommendation
Using the tender library, drafting clear, concise and evidenced tender responses, meeting tender specification and requirements
Drafting all clarifications and managing customer responses.
Preparing RFQ letters and correspondence to suppliers to obtain information required for the bidding process.
Submitting bids to customers in a timely manner
Maintaining the tender library

Bid Manager Responsibilities (How the role will progress from Bid Coordination)

Attending pre-contract award meetings and preparing presentation materials
As part of contract mobilisation team, ensuring good processes are documented and followed, handing over tender and contract documentation, supporting a smooth go-live
Reviewing customer feedback to update and improve the Tender Library
Preparing customer and supplier correspondence on a diverse range of commercial issues
Working across the business to gather evidence and examples to support future bids
Act as Project Manager for all bid projects, delegating tasks and documentation, chasing for responses and updating Senior Managers; ensuring timely completion of successful bids.

The Bid Manager is also responsible for

Reviewing and risk scoring tender documentation
Highlighting commercial risks to the Commercial & Product Managers and the MD
Improving the bid process
Delivering and improving the bid / no bid criteria and improving the bid response time
Developing and improving the bid library
Supporting relevant projects across the business related to policy development

Supporting and Co-operating

Ensuring customer satisfaction is maintained throughout the tendering and mobilisation process
Escalating any customer contract issues to Management
Liaising with relevant internal teams to prepare tender documentation
Establishing and maintain clear and concise reporting procedures and actions.
Maintaining a safe and healthy working environment

Role Requirements/desirable's

Proven bid writing experience at Coordinator or Manager level
Project Management experience and/or qualification - desirable
Proficient in the use of Microsoft Office packages
Experience of public sector and product bid writing
Customer-facing experience

Benefits:

25 days holiday plus bank holidays
Contributory pension scheme
Free onsite parking
Company events
Health & wellbeing programme