Assistant / Executive Assistant to CEO

4 weeks ago


United Kingdom Lily Shippen Full time

An exciting opportunity has arisen for an experienced Executive Assistant to join a forward-thinking pharmaceutical company based in stunning offices in Manchester city centre on a permanent basis.
This is a brand new role supporting an influential Chief Commerical Officer, within a fast-paced, dynamic and friendly company.

This is a hybrid role, with typically 2 days in the office, the rest from home. The position will suit a proactive, self-starter with previous experience supporting at a senior/C-suite/Board level.

Arranging and coordinating travel itineraries, accommodation, and logistics.
Handling expense reports, invoices, and other financial documents with accuracy and attention to detail.

Managing emails, phone calls, and correspondence, ensuring timely responses and appropriate prioritisation.
Facilitating effective communication within the commercial team and across other departments within the organisation.
Drafting, proofreading, and editing correspondence, memos, and other written communications as necessary.

Project Assistance:
Providing support for commercial projects, including research, data analysis, and documentation.
Assisting in the coordination and implementation of project plans, tracking progress and milestones.
Collaborating with cross-functional teams to ensure project objectives are met within established timelines and budgets.

Maintaining confidentiality regarding business strategies, financial data, and other proprietary information.
Identifying opportunities for process improvements and efficiency enhancements within the commercial function.
Proven experience as an executive assistant or personal assistant, preferably in a commercial or business environment.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to speak an additional European language a bonus but not a requirement.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.



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