Assistant / Executive Assistant to CEO
4 weeks ago
Permanent: Full time / hybrid position
Interviews : ASAP with a view to a start as soon as possible.
Wanted an Executive Assistant to support the Chief Executive of a prestigious Membership Institution headquartered in Central London. Renowned for setting exemplary standards of education and professional conduct for its members, this institution stands as the pinnacle of professional qualification desired by employers. they are dedicated to nurturing their members throughout their careers, providing a diverse array of learning opportunities and platforms for the exchange of ideas and skills.
Oversee an efficient filing and bring-forwards system, ensuring its upkeep and enhancement in line with the institution's digital imperatives.
Deadline Awareness : Keep the Chief Executive informed of impending deadlines for internal and external commitments, including reports, presentations, conferences, and projects.
Travel and Event Coord ination: Arrange travel, accommodation, and appointments, such as meal reservations, coordinating with other schedules as necessary and compiling comprehensive itineraries. Research and Project Man agement: Undertake or oversee specific research and projects on behalf of the Chief Executive, potentially involving the preparation of presentations or reports.
Engage in budget planning, monitoring, and management for the Chief Executive and Senior Management Team, - identifying variances and preparing necessary approvals.
Team Management : Lead, inspire, and nurture the Assistant PA to the Senior Executive Team, fostering their professiona l development.
Administration Oversight: Ensure the efficient operation of administrative tasks associated with the Senior Management Team.
Communication Handling: Manage telephone calls on behalf of the Chief Executive, ensuring timely message relay and effective resolution of queries.
Data Protection Compliance: Exercise caution regarding the use and storage of personal data, considering potential data protection implications and referring to the institution’s Data Protection Policy or seeking advice as necessary.
Key Relationships: Internal: Chief Executive | Senior Executive Team | All Departments
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