Senior Finance Assistant: Payables

3 weeks ago

London, United Kingdom British Museum Full time

The British Museum is seeking a Senior Finance Assistant to work as part of the Payables function of the Finance Department in a world renowned setting and the most popular tourist attraction in the UK. You will ensure that financial data is accurate, that all invoices are recorded in a timely manner, and that the service provided to Museum departments is of a high standard.

Key areas of responsibility:

Maintain the purchase ledger, ensuring ageing is current and that payments are correctly allocated
Liaise with all departments to ensure prompt authorisation of invoices for processing and resolving supplier disputes
Prepare high quality payment runs, ensuring the weekly process runs efficiently and to timetable, including resolving queries, right through to the presentation to bank signatories
Perform weekly Supplier set up review to ensure all suppliers set up by departments in accordance to agreed financial controls
Lead, motivate, manage and develop 1 member of staff
Train new payables staff on the accounting system
Assist with the management of the Museum’s staff credit card scheme as well as processing staff credit card returns to ensure adherence to Museum group policy
Monitor the GPC inbox, issue new GPC applications to the bank
Identify errors and inconsistencies in GL data and prepare correcting journals
Have regard for and comply with PCI regulations
Be the 1st level reviewer during the Finance Officer’s absence
Assist with enquiries to the department and provide information to management as requested
Proactively suggest ways to improve processes to line manager and other team members.

About you:

The successful candidate will be able to work swiftly and accurately with figures, maintaining consistency and accuracy in processing a high volume of transactions. You will be IT literate with strong inputting and spreadsheet skills, and excellent attention to detail.

We are seeking an enthusiastic individual who is able to work well with others and take on other work in the department during times of heavy workload or staff absence. With excellent verbal and written communication skills, you will be able to build strong working relationships within the Museum and with customers.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
Free entry to a wide range of museums and exhibitions
Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
Interest-free travel, bicycle and rental deposit loans
Professional and personal development opportunities
Employee Assistance Programme
Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details to [email protected] .

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically expect the post holder to be on site 1-2 days per week.

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.

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