Crew Booking Office Admin Assistant

2 weeks ago

London, United Kingdom Colour Sound Experiment Ltd Full time

Colour Sound Experiment is an entertainment lighting and video hire specialist to the Live Events Sector, with over 35 years experience behind it. We have had the opportunity to work with some incredible clients and take pride in our ever expanding equipment catalogue (and the ever growing warehouses we need to store it all). Our events range from corporate events to festivals and tours, with warehouses based in Riyadh, Los Angeles and London.


Due to a growing team we have a vacancy for a new Administrative Assistant to come join us in the Crew Booking Department at Colour Sound HQ in North West London. We’re looking for an enthusiastic, dedicated individual who is able to manage their workload effectively with excellent attention to detail. Experience in the events industry is beneficial but not required.


Please note this job is office based only, 9am - 6pm Monday to Friday.

We are looking for somebody to start as soon as possible.


Main Responsibilities:

  • Provide comprehensive administrative and operational support to crew booking team, referring to manager for assistance and direction as necessary
  • Booking accommodation and transport for staff and crew, ensuring cost effective and appropriate
  • Monitor and respond to crew booking email inbox
  • Complete basic Risk Assessments & Method Statements (RAMS)
  • Create, check and correct purchase orders using Xero
  • Complete accreditation and produce crew lists
  • Data entry - inputting crew and job information
  • Purchase supplies for office/warehouse
  • Purchase food supplies for the canteen, liaising with the chefs and programming the till
  • Answer phones, sign for parcels, monitor and greet visitors
  • Any other Administrative tasks as required


Required skills

  • Strong verbal and written communication skills
  • Proficiency with IT programs and Google Suite
  • Excellent organisational skills
  • Data entry accuracy and attention to detail
  • Strong communication skills and phone etiquette
  • Critical thinking skills and ability to evaluate most cost-effective options
  • Ability to monitor own workload, ensuring deadlines are met


Benefits

  • Subsidised on-site canteen
  • Free on-site parking
  • Company pension
  • Cycle to work scheme
  • Private medical healthcare (after probationary period)
  • Free slushies
  • Opportunity to play with one or two dogs that frequent the office


To apply, please send a CV and Cover Letter to crewbooking@coloursound.co.uk

Closing Date: 4th November 2024, subject to extend

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