Medical Secretary

6 days ago

Surrey, United Kingdom Merrifield Consultants Full time

Merrifield Consultants are delighted to be partnering with a fantastic Health Charity, in their search for a Medical Secretary FTC.


Job Title: Medical Secretary

Organisation: Charity

Salary: £29,000

Contract: 3 month FTC

Location: Guildford

Responsible To: Admin Team Leader

Closing Date: Immediate


Responsibilities:

  • Providing administrative assistance to members of the SPACE service and community team
  • Assisting with the induction of new starters within the teams.
  • Attending and contributing to relevant team meetings, which will include travel across sites, take and transcribe minutes and assist in the preparation of presentations and general correspondence
  • Assisting with data collection and activity recording, producing statistical reports on a routine and ad hoc basis
  • Updating child and family electronic data as required
  • Assisting with the auditing and service evaluation process for the SPACE service and the Community team
  • Formatting and circulating symptom management plans, emergency care plans, ambulance directives and letters to families and professionals
  • Arranging, taking minutes and preparing relevant documentation for meetings.
  • Acting as the communication point between SSCH and the Royal Marsden Hospital NHS
  • Foundation trust, or other contracted provider, in relation to appointments for and referrals to the Consultant in Paediatric Palliative Medicine
  • Support the SPACE service in collating user and professional feedback
  • Undertake diary management for the teams.
  • Take calls from families and navigate responsive contact from the clinical team
  • Understand and follow referral and discharge pathway for the SPACE service
  • Support letters generated from clinics, visits, and discharges
  • Facilitate and coordinate the hospice outpatient clinics


Person specification

  • Excellent oral and written communication skills, with the ability to communicate effectively yet sympathetically with the parents/carers of life limited children and other professionals
  • The ability to work under pressure and manage workload and prioritise competing tasks effectively
  • Experience of working with Microsoft Office applications including Word, Excel, Outlook and Access, as well as database packages and websites
  • Minute taking.
  • Copy typing, with the ability to produce accurate and well-presented medical letters and reports
  • An understanding of National guidance in relation to Record Keeping and management of Health Care records


We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

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