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Executive Assistant to Chief Executive Officer

4 weeks ago

United Kingdom Synthesis Clinic Full time

Executive Assistant (Part-Time, 20-25 hours per week, £35ph)

Remote with occasional travel as needed but must be UK-based, no applications outside of the UK will be considered


Dr Nina Fuller-Shavel is seeking a highly experienced Executive Assistant (EA) to provide comprehensive administrative and operational support across multiple work streams. The ideal candidate will have a strong background in high-level EA responsibilities, exceptional organisational skills and attention to detail, and proficiency with key digital tools.


Key Responsibilities


Dr Nina Fuller-Shavel Ltd

  • Intensive inbox and diary management with professional and some personal tasks, triaging emails
  • Travel booking and coordination for conferences and events
  • Proactively curate monthly newsletters for both Dr Nina Fuller-Shavel and the Synthesis Clinic
  • Website updates in Squarespace for Dr Nina Fuller-Shavel and Synthesis Clinic with prior approval
  • Support Dr Nina’s conference, event, and podcast appearances
  • Manage teaching courses updates including:
  • Managing course curriculum content and in Thinkific
  • Student onboarding administration
  • Updating website with new course information and enrolment links
  • Create and send student certificates using Canva templates
  • Manage course Facebook communities, including posting reminders and curating Q&A sessions
  • Create marketing artwork in Canva:
  • website updates
  • social media
  • Conferences
  • Conference & event administration support for an upcoming SIO Europe conference in Oxford, including:
  • Website updates (Squarespace)
  • Maintaining attendee records
  • Supporting marketing efforts (Canva)
  • Assisting organisers with administrative tasks


The Hale Estate Berkshire Ltd

  • Basic bookkeeping and expense reconciliation in FreeAgent, working with the Estate Manager
  • Coordination of events and other activities at the estate as needed, from branding to community actions and volunteering opportunities


National Centre for Integrative Oncology (NCIO) charity

  • Scheduling and coordination of NCIO monthly trustee board meetings and other meetings as needed
  • Executive assistant support for Dr Nina Fuller-Shavel’s activities as the Charity CEO - full spectrum support from meetings and interviews to website and communications management


Oncio CIC/the Oncio app

  • CMS updates and adding monthly charity sessions for partner organizations
  • Contributor onboarding and uploading program content to the CMS
  • Designing social media graphics in Canva
  • Inbox management
  • Liaison with the technical development team for app user support and programming of updates and other changes


Synthesis Clinic

  • Monthly Mailchimp newsletter management
  • Canva artwork for social media, including team introductions and nutritionist recipes
  • Regular website updates
  • Regular and proactive liaison with the senior clinic coordinator to balance the clinical and non-clinical diaries seamlessly

Required Skills & Experience

  • Proven experience as a high-level EA, managing multiple priorities simultaneously
  • Proficiency in:
  • Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
  • Trello (for task and project management)
  • Squarespace (website updates)
  • Thinkific (course management)
  • Canva (graphic design)
  • Flodesk & Mailchimp (email marketing)
  • FreeAgent (basic bookkeeping and expense reconciliation)
  • CMS systems (content updates)
  • Very strong attention to detail and ability to work independently
  • Excellent communication and time-management skills
  • Experience with event coordination and conference administration, fundraising and/or PR is a plus


Role Details

  • Part-time: 20-25 hours per week currently spread throughout the week; possibility of increased hours/employment to be discussed after 3-6 months by mutual agreement
  • Fully remote, with potential travel for events/conferences, although hybrid is an option if you live locally to Berkshire and enjoy team engagement
  • Must have capacity and a diverse range of skills to work across multiple projects and teams
  • Efficiency and a very high level of attention to detail are essential.



If you are a proactive, tech-savvy, detail-oriented and highly organised EA looking for a dynamic role supporting multiple projects, we’d love to hear from you


Please note that due to Dr Nina’s busy schedule interviews will need to be held on Monday or Tuesday evenings between 7pm and 8.30pm or Thursday 6th March between 2pm and 4pm.