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Administrative Assistant-Ballymena

2 months ago

Ballymena, United Kingdom HAYS Full time
Administrative Assistant, Ballymena, Temporary, £13.10 per hour

Your new company 
Hays are working with a public service organisation based in Ballymena to recruit for an Administrative Assistant to provide a wide-ranging, professional and confidential administrative support service to the Economic Development team. This is a temporary position until 31 March 2025.
Your new role 

Provide secretarial and administrative support to senior staff, including managing diaries, scheduling meetings, screening calls and emails, and handling correspondence.Offer general administrative services to the team, including word processing, maintaining spreadsheets and databases, creating presentations, photocopying, scanning, and managing filing systems.Develop and maintain office systems for file and information management, both electronically and in hard copy, ensuring compliance with auditing procedures.Compile and produce management information and reports as directed.Attend meetings to take notes, compile minutes, and follow up on action items.Coordinate courses and seminars, including booking venues, arranging catering and equipment, and managing delegate registration.Support the team with financial systems, including processing orders, coding invoices, and ensuring timely payments.Handle public and stakeholder queries, including complaints, in line with customer complaints policy.Assist with the production and delivery of publications, promotional materials, online content, and awareness events, including liaising with procurement for marketing materials and managing stock control.Support marketing and promotional campaigns.Help update and maintain the department's website.
What you'll need to succeed 
Have a minimum of 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracyANDBe able of demonstrate, by providing personal and specific examples, a minimum of two years’ administrative experience in a busy office environment, to include:the ability to deal efficiently with large volumes of work; andsuccessfully prioritising competing demands.
What you'll get in return 
£13.10 per hourTemporary position until 31 March 2025Ballymena basedFull time hours
What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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