Team Organiser

1 month ago

Bournemouth, United Kingdom XC Trains Limited Full time

An exciting opportunity has arisen for a passionate and professional individual to join the CrossCountry in Bournemouth as a Team Organiser.

This position is responsible for providing the Customer Service and Driver Managers at Bournemouth with administrative support. You will oversee the running of the office, ensuring it runs smoothly, efficiently and effectively at all times.

You will be expected to be an ambassador to CrossCountry both internally and externally.

You will work in partnership with the team in Bournemouth to ensure that they receive the administrative support required.

The ideal candidate will have administrative experience, good attention to detail, excellent communication skills, be people focussed and have a flexible approach to work.

The key duties include but are not limited to:

Updating notices, rosters, engineering work notices and internal communications,

Monitoring signature sheets for safety critical notices / items,

Weekly attendance sheets for management and ad hoc staff for payroll,

Order Train Crew and cleaning staff uniform and equipment,

Reporting IT and facilities faults, making sure problems are resolved within acceptable time scale,

Taking notes at Disciplinary Hearings and various meetings such as Managing For Attendance etc,

Medication checks for employee’s through Medigold,

Arrange purchase orders through Oracle,

Provide administrative support to managers to assist them in managing the team,

Produce reports and management information,

Perform other tasks to support local Management Team, e.g. booking hotels & assisting new starters, car park permits,

Arrange mobile phones and maintenance/usage of Driver tablets for staff as necessary,

Supporting sickness monitoring with the local management team,

Supporting local management team with performance management both internally and externally.

Printing and posting of daily and weekly appearance sheets on behalf of all grades

To apply for this role you must upload a CV and cover letter clearly stating your experience in the following key areas:

Previous experience in a Team Organiser role (essential)

Excellent communication skills - verbal and written

Good attention to detail

Computer literate

Previous experience of note taking

Ability to use your own initiative

We acknowledge the importance of our people's diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

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