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Head of Space Management

4 months ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

Job summary

This is a professional management post with, inter-alia, the remit is tolead, develop and manage the Trust's approach to space planning,allocation and management. Setting policies to ensure that the Trustachieves maximum value and the most effective use of its physicalestate, with an aim to reducing expenditure relative to the occupationof property across the portfolio.

At present, the property portfolio comprises of the three principalacute sites, together with a number of satellite properties and spaceoccupied in Leicestershire Partnership NHS Trust, NHS PropertyServices' and Community Health Partnerships' properties.Opportunities will be considered across other One Public Estatepartner organisations , local authorities, blue light services andhigher education.

Main duties of the job

The post holder will be responsible for the day-to-day managementof the Space Management team activities, currently consisting of aSpace Manager and Space Planner roles. During busy periods orparticular projects, they will also be responsible for any contractors orconsultants , data collection officers.

The post holder is required to assist with the management of otherassociated team staff such as administration includes work allocation, performance management, personaldevelopment and the day-to- day administration of staff in relevantproject teams.

The post holder will be delivering their role across multiple sitesthroughout Leicester, Leicestershire and Rutland and, as such, willtravel post holder is likely to carry out site visits to potentialdevelopment sites and sub-standard future property. The post holdermust consider the potential hazardous situations that maybeencountered as well as lone working practices and policies of theorganisation as such; they must be aware and adhere to "safeworking practices" when doing so for themselves, subordinates andanyone accompanying the visits under their direct control andsupervision.

The post holder is also directly responsible for the welfare of all staffwhilst in the employment of the Space Management team.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

high-quality care for all, being a great place to work, partnerships for impact, and research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

we are compassionate, we are proud, we are inclusive, and we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

Job description

Job responsibilities

The post holder will play a pivotal role in advising the Head of Real Estate & Space Management and the Trust, in the development and implementation of medium-long term strategic plans.Supporting the Head of Real Estate & Space Management in the property disposal programmes advising on space use and partner Trust space requirements.Maximising the use of space across the Trust's portfolio and across the Leicester, Leicestershire and Rutland Health economy.

Advising on the operational data requirements for the implementation of the service areareporting model for all divisions within the Trust and liaison with the relevant software and data controllers.

Organisation, management and maintenance of up to date and 'live' space managementdata. Liaising with the Real Estate Team in setting up appropriate legal occupation agreements in relation to occupations and relocations of teams across the Trusts operations.

Managing the decommissioning of space requirements where providers reduce services or service requirements. The post holder is required to monitor and manage the service workload maintaining closelinks with all other departments within an environment of mutual support and post holder must be able to demonstrate good negotiation and diplomacy skills as often scenarios encountered can be antagonistic, in difficult circumstances. Additionally, persuasiveness is an essential element to enable disputes / projects to move forward.

Maintenance and renewal of records as required to secure the future efficiency of the Trusts estate.Directly coordinate and manage the use of space within the Trust and the effective day to day and strategic use of space and to provide a coordinating role in the occupancy of space delivering support information for service line reporting and management on the cost of assist in the further development of the CAFM and space databases to hold and analysedata, including all 6 Facet Survey data. To proactively lead and advise on the space utilisation facet and functional suitability facet of the six facet estate performance data.

The post holder will take an active role on professional advice to the Trust on the strategic impact on service delivery in relation to Local, Structure and Regional Plans and the direct relationship with accommodation requirements with internal Trust property requirements andacross the whole of aid the Head of Real Estate & Space Management with regards to any relocation ofservices. This service will involve the statistical analysis of the existing estate and opportunities both within and external to it, relating to how the client runs current and futurehealth care services, including agile working opportunities. To provide feasibility studies and option appraisals to feed into estate strategies and give recommendation at the highest level on the preferred post holder will be expected to undertake feasibility studies and options appraisals of both change in the existing estate and provision of new real estate in the future. These studies will involve close liaison with the client groups, often at the highest level to prepare abrief, study, and research the options available both internally and more often externally to the post holder will be expected to assist the Head of Real Estate & Space Management in supporting the development of medium and long term accommodation requirements feedinginto Trust's Estate Strategy and masterplanning/Estate Development Control Plans,including the coordination of Trust Strategies where possible and adapting to change.

To assist the Head of Real Estate & Space Management in the management and supervision of provide training to staff, to assist in their understanding of the property portfolio and theinternal procedures and requirements of individual client post holder must have experience, confidence and demonstrate skill in presenting to groups of all sizes, at all levels from senior management to junior service staff and to external post holder must also have excellent written and verbal communication skills along with skill in using common computer software; the ability to understand, manipulate and translate technical drawings is also a requirement.

The post holder is expected to have unpredictable work patterns from time to time he or she will be expected to attend operational post holder is to provide a full range of professional accommodation and space management advice to the Trust in relation to the provide a full range of information services through databases to the Trust in relation to data interpretation and analysis, option appraisals, retention and upkeep of facilities post holder will be required to interrogate, extrapolate and make comparisons of all data held. Furthermore, following analysis of the data, set out the options for consideration and comment by the post holder will assist the Head of Real Estate & Space Management and team in maintaining the accuracy of the overall property portfolio and analysing its contents for inclusion within national statistical post holder will advise and instruct on the maintenance of the space database and CAD drawings, for all plans of the estate and provide scale plans for all clients as assist the Head of Real Estate & Space Management in maintaining and renewing records as required securing the future efficiency of the property undertake any other reasonable duties that may be requested by the Head of Real Estate & Space Management and E&F Senior Management team.

Person Specification

Training and Qualifications

Essential

Highly developed specialist knowledge, gained by theory and experience. Knowledge of health service management, change management and workforce redesign, acquired through training and experience to Masters equivalent level Membership to a professional organisation or equivalent specialist association , (British Institute of Facilities Management, - BIFM, Royal Institution of Chartered Surveyors - RICS, Health Estates & Facilities Management Association - HEFMA, Association of University Directors of Estates - AUDE)

Experience

Essential

Substantial senior management experience within the NHS Facilities and Estates in both acute and non-acute community care, or similar senior management experience in a substantial public, or private sector property portfolio Experience in managing large complex programmes of work Minimum of 5 years senior level management

Communiccation and Relationship Skills

Essential

Ability and confidence to present information to groups and individuals at many levels Negotiating and influencing skills to anticipate and avoid conflict and dispute resolution

Analytical and Judgement Skills

Essential

Highly developed analytical skills and an ability to interpret financial, space and other qualitative and quantitative data etc. to lead and develop space change