Facilities Assistant

Salary:                               Competitive      

Location:                           Tamworth UK          

Contract:                           Permanent

Hours:                               37.5 hours per week   

The Role

An opportunity has arisen for a Facilities Assistant to support the national Eurofins Forensics Servcies (EFS) Facilities team, based at our new Midlands facility in Tamworth. To assist with the delivery of facilities management across the business.

Key Responsibilities and Accountabilities

• On site contractor management across the national estate
• Ensure all facilities responsibilities and associated equipment are maintained as minimum to legal compliance levels.
• Ensure building maintenance is completed and recorded.
• Engage and interact with all Facilities internal and external points of contact
• To assist with national projects ensuring good communication with all stake holders.
• Arrange and chair meetings as required ensuring defined actions are agreed and progressed.
• To facilitate and as necessary undertake the investigation and rectification of facilities related issues including those identified as an outcome of risk assessments, audit and inspection.
• To maintain clear records for all facilities and associated project activity – this is to include (but is not exclusive to) maintenance records, site details, maintenance contracts and legal records.
• Carry out site inspections/surveys as required and on a risk based approach.
• Input requisitions onto the company finance system and follow up orders for Facilities activity as required.
• Resolving outstanding invoices and requisitions.
• Support UKAS audits and customer visits, including facilities, H&S, scientific, security and BCDR as appropriate and directed.
• Support Operational Teams in ensuring facilities laboratory capability is maintained.
• To maintain awareness of developments in facilities management and establish relevance to the business.
• Assist with KPI monitoring.                  

Required

• Able to travel nationally between sites, as work load requires and potentially at short notice.
• Knowledge of Health and Safety working practices
• Ability to take ownership of issues that arise within the day to day running of facilities – seeing things through to the end
• Able to take responsibility on an independent basis and determine the correct course of action to ensure resolution of issues.
• Clear communication skills (written and verbal) enabling communication at all levels including the ability to escalate matters clearly and concisely
• Ability to build strong relationships on a cross functional basis at all levels within the business.
• High levels of personal integrity and professionalism, able to gain trust of all clients/stakeholders.
• Planning and organisation skills
• High levels of concentration, accuracy and reliability.
• Tenacious with the ability to work under pressure in a changing environment.
• Demonstrable initiative with a pro-active attitude to continuous improvement.
• IT literacy and knowledge of MS Office applications.

Desirable

• Experience of working within facilities management  
• Completion of facilities courses such as asbestos, fire assessment etc.
• Project management tools.

Person Specification

• Excellent administration skills.
• Excellent communication and influencing skills.
• Innovation and problem solving skills.
• Strength in negotiation and influencing.
• Good interpersonal skills with the ability to interact with all stakeholders and colleagues at all levels.
• Ability to work independently whilst responsive to direction when necessary.
• Proactive and enthusiastic attitude and demonstrable commitment
• Excellent organisational skills
• Flexible and adaptable.
• Attention to detail.
• Delivery of projects and critical work to agreed timescales.
• Willingness to undertake training.

Due to the highly sensitive nature of the work, applicants should note that security clearance will be required for this role. To gain security clearance you must have five years continuous residency in the UK. Criminal convictions may prevent you from gaining security clearance.  This role may in addition require alcohol/drug screening.

Due to the nature of the work we undertake on-site, you must inform us if you come into contact with any firearms or ammunition through work or any other reason as there will be precautions you will need to take in order to enter the premises.  This also applies to persons involved in clay pigeon shooting, and those who regularly use any cartridge based tools such as nail/stud guns.  Please provide details on your application.

The organisation treats personal data collected during the recruitment process in accordance with its data protection policy.  Information about how your data is used and the basis for processing your data is provided in the organisations applicant privacy notice.