Secretary

Found in: Talent UK C2 - 2 weeks ago

London, United Kingdom GOODWIN Full time

Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the “Best Business Team” by The American Lawyer.

We are currently recruiting secretaries across several corporate practice areas in our London office. In this role you will provide high quality and efficient secretarial and administrative professional support to our teams. Working alongside the secretarial team for the group, you will be able to demonstrate teamwork; the ability to prioritise, as well as work to deadlines and time pressures whilst maintaining excellent internal and external client relationships. You will be able to build and maintain strong working relationships across all functions in the Firm, and at all levels.

What you will do:

  • Document Preparation: Preparing materials such as properly formatted legal papers, correspondence, minutes of meetings, and general forms. Proof reading documents prior to distribution. Printing, scanning, organising and distributing documents as necessary.
  • Time Entry/Billing: Inputting team members’ time entries on a daily basis. Opening new client and/or matter numbers and performs conflict checks; demanding prebill selection of monthly bills for attorney review; making appropriate transfers, write-offs, and corrections; applying retainers, on account fees, and on account disbursements for third-party billings; handling special billing requests from clients; maintaining billing files; receiving, copying, filing and submitting client checks to Accounting Department; preparing client audit reports; acting as a liaison with the Accounting Department on past due receivables.
  • Scheduling: Scheduling appointments, including meetings, conferences and video conferences.  Reserving conference rooms when necessary. Maintaining and tracking schedules and calendars for all attorneys.
  • You may be asked to assist with other duties the Firm deems necessary and appropriate.

Who you are:
  • Exceptional organisational skills that reflect ability to seamlessly perform and prioritise multiple tasks with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with Firm-wide Partners, Attorneys, professional staff and clients.
  • Strong oral and written communication skills-ability to communicate effectively and accurately.
  • Ability to work independently as well as successfully in a team.
  • Degree or equivalent experience preferred, but not essential.
  • Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
  • Professional services experience desirable.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status,  disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

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