Project Support Administrator

5 months ago

Romsey, United Kingdom Thornton Tomasetti Full time

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Our Romsey office specialises in design consultancy for built environment security solutions.

The Role

We are currently looking for a Project Support Administrator with at least 2 years’ experience to join our support team at our Romsey office.


The successful candidate will be working with a dynamic team of engineers and designers to develop solutions that meet our clients' needs. The position will require someone who is hands on and well organised in their work. A strong communicator and adaptable, enjoy learning new processes and systems with a can do approach to all tasks.

Responsibilities

Provide efficient and comprehensive administration support to the project delivery teams and maintain the efficient running of the project office. This includes:-

Administrate project setup using existing systems to assist with the creation of file and folder structure for new projects,

Check project documentation (soft and hardcopy) are stored in the correct locations and audit project documentation at key milestones to ensure deliverables are located in correct folders

Project proposal and bill preparation in tracking of project proposals and bids, including tender submissions.

Assist with administration of document transmission to clients – act as document controller

Assist with project closure and archiving

Support Contract Managers with preparation of all deliverables

Maintain and update project specific Quality Assurance documents.

Provide local admin support to the Regional Security Controller, including management of staff security clearances.

Provide general administrative support to the Office Manager.


Requirements

Excellent attention to detail.

Use initiative to make decisions.

Able to multi-task with a demonstrated willingness to learn.

Previous experience of working in an engineering consultancy would be advantageous.

Please note that the successful candidate will require the ability to obtain and maintain UK Security Clearance.

This role would suit both full time and part time candidates.


Qualifications

Experienced in using Microsoft Office suite programs – Word, Outlook, Excel and PowerPoint

Previous experience of Project Management software such as 4 Projects, Aconex

Previous experience of BIM compliant file naming conventions is beneficial

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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