Executive Assistant to Board of Directors

4 weeks ago

Uxbridge, United Kingdom Gold Care Homes Full time

Since 1999, Gold Care Homes has been redefining the care industry and providing exceptional living environments for our residents across 34 care homes.

Our mission is to provide excellent care within our family-orientated developments. We do this by striving to deliver the best service we can while ensuring our committed health care professionals have the passion to deliver an excellent service.

​The Executive Assistant to the Board of Directors of will provide administrative support to the CEO and the Board of Directors.

Functions as the primary contact person for the Chair and Board of Directors including the Executive Director of EO. The Executive Administrator is expected to act as Corporate Secretary to the Board, preparing all Board agendas and materials necessary for in-person Board meetings and Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.

Essential Duties and Responsibilities :

Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
Attend meetings and record and file minutes Establish excellent working relationship with the CEO and Members of the Board of Directors in verbal, written, and electronic correspondence Create mailings, presentations, reports for Chair and other materials for the board members Schedule appointments and maintain Chairman's travel calendar
Prepare and edit correspondence
Make travel arrangement Coordinate with regional teams to manage board travel activities Provide excellent record-keeping and administrative skills Organize and execute all meetings and events , while proactively managing them 3 months in advance Responsible for managing the process for all Board meetings, including allocating additional resources Responsible for recording all meeting minutes, distribute minutes for approval and posting the minutes for Member view. Responsible for being an active partner in Board social events as well as maintaining a silent role during Board meetings. Build and cultivate relationships with stakeholders for the Chairman and the Board of Directors​ Availability to provide administrative support for the CEO and Boards of Directors as and when required

The Ideal candidate will be an experienced PA or EA and must:

Have ability to work under extreme pressure and deadlines Understand project management Flexibility in working hours Professional and friendly demeanour Thorough attention to details Self-motivated but able to work as a team Strong knowledge of all clerical activities Maintain strict confidentiality at all times

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