Executive Assistant

6 months ago

Uxbridge, United Kingdom LHC Full time

Job Advert

Are you ready to take your career to the next level? We're seeking an exceptional Executive Assistant with a flair for project support to join our dynamic team. As the right hand to our leadership, you'll play a pivotal role in driving our success. From coordinating high-stakes meetings to handling confidential matters with finesse, and collaborating with project teams to ensure smooth execution, you'll be at the heart of our operations. If you're a master of organisation, a pro at relationship-building, and have an unwavering can-do attitude, we want to hear from you. Join us in this exciting journey and become an integral part of our mission.

Here's what success in this role looks like:
**What you will be doing**
- Provide comprehensive executive support to the Company Secretary and Chief Financial Officer (CFO), the Group MD (GMD) and the Chief Operating Officer (COO), who comprise membership of the Senior Executive Team (SET).
- Support Board members with meeting coordination and project management.
- Maintain confidentiality, professionalism, and GDPR compliance.
- Contribute to project success by planning, tracking, and reporting.
- Ensure adherence to health and safety, diversity, and inclusion standards.
- Deliver full personal assistant and secretarial support.
- Prepare complex, sensitive documents on behalf of members of SET.
- Anticipate business needs and strategic priorities.
- Coordinate key meetings including Board, Committee, SET and GMT, ensuring compliance and protocols.
- Manage meetings, conference calls, and agendas, taking accurate minutes.
- Handle diary and travel management, liaison with staff, and expense claims.
- Collaborate with project managers, monitor timelines, budgets, and resources, attend conferences and training courses as required.

**What you need**
- Extensive expertise in working with Board and Executive level management.
- Proven experience as a EA providing executive support at various management levels.
- Relevant secretarial qualification or equivalent proven experience (Diploma level).
- Strong relationship management skills, building effective relationships at all levels.
- Excellent IT skills in Microsoft Office (Outlook, PowerPoint, Word, Excel).
- Exceptional written and communication skills, with impactful and approachable communication in spoken and written English.
- Proactive and self-motivated, effective use of initiative.
- Excellent organisation and prioritisation skills for self and others.
- Positive can-do attitude.
- Ability to delegate and coordinate.
- Effective team member with excellent customer service skills.
- Flexible and adaptable.
- Excellent presentation and stakeholder management skills.

**What you get**
- Basic salary Grade POB which starts at £42,795.
- A non-contractual and discretionary annual bonus scheme is in place based on the achievement of personal and company targets.
- Local Government Pension Scheme (Defined Benefit).
- 34 days holiday plus bank holidays.
- 36-hour week.
- Personal training and development plan.
- Cycle to work scheme.
- Employee Discounts.

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