Administration Officer

1 month ago


Carlisle, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

Job summary

An exciting, full-time post has arisen within the Cumbria Psychiatric Liaison Team working within the Cumberland Infirmary. The post holder will have experience of working in similar work environment and previous secretarial experience is essential due to the demands of the role.

The post holder will be working alongside a team of Administrators, Administration Manager, Team Managers and Clinical Managers with allocated duties to support the administration function for this team. A good knowledge of Microsoft packages and typing qualifications are essential for this role.

This role is based at Cumberland Infirmary and will involve covering weekend working on a monthly rota. We can be flexible but there is a necessity that 10am - 3pm is covered on a Monday and a Tuesday each week.

The post holder will be able to demonstrate the ability to deal with possible exposure to occasionally distressing or highly emotional circumstances and will be expected to ensure they participate on all relevant training courses appropriate to the role.

Main duties of the job

Key skills:

Secretarial experience working within a team.

Experience in a customer / patient and service user focused environment

Excellent communication and Interpersonal Skills

A good understanding of the RiO system (not essential as training given to those who have not worked on this system before)

A good knowledge of Microsoft word/office packages and typing qualifications

Good verbal and written communication skills

Minute taking skills as attending MDT meetings and updating RIO and action plans on a screen is required during this

Ability to be self-directed, motivated and be able to contribute positively within a team

Well organised and structured

The post holder will be expected to demonstrate flexibility in the role

This is a very busy service, and the role holder will carry out several varied tasks including being the first point of contact for acute hospital staff, and professionals from other teams and so a professional friendly manner is vital. This role is part of a larger team of administrators which support the multi-disciplinary clinical teams, and duties will include monitoring of a generic inbox, typing letters, maintaining an electronic patient record system (Rio), attending and minuting various team meetings as well as other general office duties.

A high level of organisation and excellent communication skills, both written and verbal, along with extensive working experience of the Microsoft suite are required.

About us

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

Job description

Job responsibilities

Please find attached job description for full details.

Advertising date : 14th November 2024

Closing date : 28th November 2024

We welcome your application.

Person Specification

Education and Qualification

Essential

General level of education in Maths and English to O-Level/GCSE or equivalent Word-processing skills at Level 3 (OCR/RSA Level 3 or equivalent qualification and/or demonstrable relevant experience) eg; NVQ Level 3 Level 3 in Business Administration (or equivalent) Audio Typing qualification or demonstrable equivalent experience

Desirable

NVQ Level 3 in Business Admin

Knowledge and Experience

Essential

Previous Secretarial/clerical experience Good working knowledge of Microsoft Office Applications Ability to uphold confidentiality at all times Ability to maintain and update patient information systems eg RiO

Desirable

Knowledge of NHS policies and procedures

Skills and Competences

Essential

Excellent communiation and interpersonal skills, both verbal and written Excellent organisational and planning skills Minute taking

Role Specific Requirements

Essential

Flexible attitude to cope with fluctuating workloads

Personal Characteristics

Essential

Discrete in handling confidential and sensitive information

Additional Requirements

Essential

Must be able to meet the mobility requirements of the post, in providing cover for other teams as and when agreed
  • Office Administrator

    6 months ago


    Carlisle, United Kingdom Synergy Home Improvements Ltd Full time

    Job Title: Office Administrator Overview: We are seeking an office administrator to support the installation team, reporting to the installation manager. Your duties will include but are not limited to planning the installations, organising personnel, overseeing the installation dairy, liaising with the installation team as well as administration duties...

  • Office Administrator

    7 months ago


    Carlisle, United Kingdom Lled Construction Ltd Full time

    **Office Administrator** LLED has three fantastic opportunities for Full Time and Part time Office Administrators to start with a growing and successful Property Maintenance & Construction company based in Carlisle. The career progression and training available will help you enhance your skills and professionally progress within Administration, and within...

  • Office Administrator

    6 months ago


    Carlisle, United Kingdom WCF Home Shopping Full time

    Are you looking for: - A new challenge in an exciting, fast moving industry? - The opportunity to be an integral support within a buys purchasing office? We are looking for an Office Administrator who can offer support to the Buying & Merchandising department within our mail order clothing business (home of the brands "Country Collection", "James Meade"...

  • Office Administrator

    7 months ago


    Carlisle, United Kingdom Rapier Employment Full time

    My client are an established planned and reactive property maintenance service provider to retail, education, healthcare, banking and hospitality sectors, covering the North West and North East of England plus the Scottish Borders. Their services are provided twenty four hours a day, 365 days per year, covering all building fabric, mechanical and electrical...

  • Office Administrator

    6 months ago


    Carlisle, United Kingdom Quilter Full time

    What the Hiring Manager Says This is an exciting opportunity to be part of the Cumbria & Scotland team providing support to our team in the Carlisle office. I am proud to lead a successful region and would like you to play a part in its continued success and be part of the team that deliver good outcomes for our clients and support our Financial Planners...

  • Office Administrator

    6 months ago


    Carlisle, United Kingdom Six Degrees Recruitment Full time

    Six Degrees are delighted to be assisting a professional services business in their search for an office administrator. Attending to our clients’ customer’s needs, offering a friendly but professional service, while providing a first-class customer experience. You will be comfortable meeting customers face to face, dealing with telephone and written...

  • Support Officer

    4 weeks ago


    Carlisle, Cumbria, United Kingdom KBR Full time

    Job SummaryWe are seeking an experienced Administrator to join our team at KBR. The successful candidate will provide administrative support to the project and Project Manager, including general clerical work, managing diaries and arranging meetings, and ordering IT equipment.Key Responsibilities:Provide administrative support to the project and Project...


  • Carlisle, United Kingdom Oniti Home Care Ltd Full time

    Oniti Home Care Ltd is looking for an Office Administrator to join our team in Carlisle. We are professional, fast-paced, rewarding, company and our goal is to Deliver a professional and friendly service to all our clients and be knowledgable in the services we provide to them, ensuring that all jobs are completed to a very high standard.. The Office...


  • Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    Are you a detail-oriented and organized individual looking for a challenging role in healthcare administration? We have an exciting opportunity for a Team Secretary to join our Specialist Surgical collaborative team at North Cumbria Integrated Care NHS Foundation Trust.About the RoleThe successful candidate will be responsible for providing administrative...


  • Carlisle, Cumbria, United Kingdom Wales Medicines Strategy Group Full time

    We are seeking an Office Administrator to join our Histopathology team in Carlisle. As a key member of the team, you will provide administrative support to our histologists, ensuring the smooth operation of our laboratory services.Duties and Responsibilities:Provide administrative support to the histology teamManage correspondence and communications with...


  • Carlisle, Cumbria, United Kingdom Wales Medicines Strategy Group Full time

    We are seeking an Administrative Support Officer to join our Histopathology team. The successful candidate will work alongside a team of histologists to provide administrative support and ensure the smooth operation of our laboratory services.Key Responsibilities:Provide administrative support to the histology teamManage correspondence and communications...


  • Carlisle, Cumbria, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

    Cumbria, Northumberland, Tyne and Wear (CNTW) NHS Foundation Trust Job VacancyJob Title: Senior Office Administrator HealthcareLocation: Cumbria, Northumberland, Tyne and Wear (CNTW)Salary: £22,000 - £32,000 per annumWe are seeking an experienced Senior Office Administrator to join our team in Cumbria, Northumberland, Tyne and Wear (CNTW). As a Senior...

  • Administration Officer

    6 months ago


    Carlisle, United Kingdom Cumbria CVS Full time

    Cumbria CVS offers help, advice, training and support to the voluntary, community, faith and social enterprise sector (VCFSE) throughout Cumbria, offering support to 2,500+ organisations. We aim to make a real difference across the county in pursuit of our mission to increase Impact, Influence and Investment in and from Cumbria CVS and the Third Sector. We...


  • Carlisle, Cumbria, United Kingdom Cumberland Full time

    School Office Administrator Job Description">We are seeking an experienced Administrative Assistant to join our school office team. As a key member of the team, you will provide administrative support to the school leadership and staff.">The ideal candidate will have excellent communication and organisational skills, with the ability to work efficiently and...

  • Administration Officer

    7 months ago


    Carlisle, United Kingdom CNTW NHS Foundation Trust Full time

    The post-holder will be expected to provide a full range of secretarial assistance and administrative support to the NHS North Cumbria Talking Therapies service, including; Arranging appointments, maintaining diaries, liaison with clients and arranging meetings and agendas as required. Adding referrals to our information system File documents and reports as...

  • Office Administrator

    6 months ago


    Brampton; Carlisle, United Kingdom WCF Full time

    **Job Reference** OA-WHS-C-110499 **Salary Description** £23k **Contract Type** Permanent **Location** Brampton , Carlisle **Advert** Are you looking for: - A new challenge in an exciting, fast moving industry? - The opportunity to be an integral support within a buys purchasing office? We are looking for an Office Administrator who can offer...


  • Carlisle, United Kingdom The GoodBiz Co Ltd Full time

    We are recruiting for a part-time Administrator/Receptionist at our Carlisle office. This is an office-based role on a freelance basis for around 6 hours per week. The job will involve opening mail, recording details and preparing replies by post. Answering any telephone queries. We are looking for someone local who could go into the office 2-3 times per...


  • Carlisle, Cumbria, United Kingdom Cumberland Full time

    About the Role:Cumberland's busy school office is seeking an experienced Administrator to join our team as an Administrative Assistant. This is an exciting opportunity for an individual to develop their skills and experience in a dynamic and supportive environment.Salary: £9-12 per hour (dependent on experience). Estimated annual salary: £18,720-24,960....


  • Carlisle, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    Recruitment Administration Officer Band 3-37.5 hours - Parkhouse North Cumbria Integrated Care NHS Foundation Trust is seeking to appoint a Recruitment Officer to join our busy team. Previous applicants need not apply This is an exciting opportunity to start your NHS career in our People Services Directorate and full training will be given. At NCIC, we...


  • Carlisle, United Kingdom MDL POWERUP LIMITED Full time

    Due to expansion of our business, we are now looking for a Sales and Office Administrator to join our team. Contributing to our high-quality customer service and supporting the team in achieving sales targets. The role will serve as the first point of contact for our customers enquiries about products, orders and delivery. This role will include - Dealing...