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Facilities Coordinator

5 months ago

Cambridge, United Kingdom JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table

Role

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives 

Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors 

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) 

Assist in the procurement of vendors and services as required 

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner 

Ensure prompt and accurate management of purchase orders in the internal financial management platform 

Assist with the monthly accrual reports and help monitor the finance trackers 

Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures 

Assist in the implementation of the property risk management program and industry best practice operations 

Maintain premises in neat and good working condition at all times 

Support the implementation and monitoring of disaster recovering and business continuity plans 

Follow established escalation procedures and incident reporting procedures 

Provide support for regular management reports and projects as required 

Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.