Capital Projects Officer
3 weeks ago
Job summary
This is an exciting opportunity to join the Our Future Hospitals Team at an outstanding healthcare provider, as we embark on an ambitious programme of acute healthcare transformation culminating in new state of the art facilities for residents of Leicester, Leicestershire, Rutland and the wider region with.
We have a vacancy available at Glenfield Hospital for an excellent Project Officer; ideally an experienced administrator from an architectural, surveying, construction, engineering or building background with a proven track record in the Estates field supporting large construction projects, witch a good working knowledge of document control.
The successful applicant will be highly motivated with excellent communication skills, leadership and project management experience, who can effectively support a small team of project support staff, clinical and reconfiguration colleagues, specialist advisors, design teams and construction partners.
Main duties of the job
Support the Capital projects team and other estates colleagues in ensuring the effective delivery of all aspects of the Capital programme from concept through to the commissioning and where required supervise contractors and technical staff on site.
Ensure contract compliance for all construction contracts for capital projects.
Be responsible for producing technical documents / reports / drawings / specifications in sufficient detail to enable information to be used in all areas of Capital projects.
Undertake audits to ensure robust systems and competencies are in place and are managed appropriately by the contractors and Estates and facilities services.
Effectively communicate with all levels of the organisation both internal and external on complex and sensitive data.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
high-quality care for all, being a great place to work, partnerships for impact, and research and education excellenceAnd we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
we are compassionate, we are proud, we are inclusive, and we are one teamThis is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
Job description
Job responsibilities
Budget
Manage the delegate budgets as set by the trust and to include but not limited to authorising payments to suppliers, contractors and professional services as required.
Conduct invoice verification against Capital works.
Have delegated authority to approve spend against Capital projects budgets.
Responsible for monitoring budgetary spend against the multi million pound Capital projects programme
Staff
Responsibility for the supervision, including performance management, appraisal, training, sickness monitoring in accordance with Trust Policy, of externally appointed professional services and staff appointed to Capital projects.
Policy
Responsible for reviewing and proposing changes to Trust policies and operational procedures for any Estates and Facilities related systems.
Responsible for the monitoring and auditing of third party contractors and professional service providers against policies and procedures.
Communications
Support the capital project team and other Estates and Facilities staff in the production of briefs and technical specifications for the tendering of project works, to ensure Trusts policies and procedures, statutory requirements and NHS guidance are included.
Expected to communicate at all levels of the organisation and share complex and sensitive data with both internal and external parties.
Provide and receive complex information from multiple sources around the development, delivery and management of multifaceted projects, interpreting this information and reporting to the capital projects team and Estates and Facilities management team.
Ensure the Capital projects team and the Estates and Facilities has a close and beneficial relationship with all departments and outsourced contractors to ensure that all relevant activities, processes and documentation is efficiently resourced, implemented, controlled and maintained.
Attend meetings in support of Estates and Facilities and produce notes and actions from these as required.
Person Specification
Commitment to Values
Essential
Must be able to demonstrate behaviors consistent with the Trust's Values and Behaviors
Training & Qualifications
Essential
Degree/HND level qualification in a relevant discipline, or equivalent experience and knowledge
Desirable
Working towards a degree level qualification
Experience
Essential
Estates and Projects experience at high level in a complex organisation part or all to be within a NHS organisation Previous experience of working on Capital projects within the NHS Extensive expert knowledge of statutory, mandatory and good practice documents within Capital Projects Proven experience of production of policies and procedures and analysing and introducing impact assessments
Desirable
Previous experience of operating in similar role within or external to the NHS
Communication & Relationships
Essential
Well-developed oral, written and presentation skills Negotiating skills, particularly in relation to contractual matters, experience of managing external service providers Experience of negotiating and liaison with senior management to affect change at all levels within the organisation
Desirable
Experience of writing reports and action plans around complex projects
Analytical & Judgement
Essential
Able to work and engage constructively with internal and external colleagues Able to act on own initiative, make judgements and action decisions Ability to analyse complex information and interpret data and situation to prioritise and implement effective solutions
Physical Skills
Essential
Physically able to carry out audits and inspections in physically demanding environments
Planning & Organisation
Essential
Ability to prioritise work streams and deliver quality work to tight deadlines Plan and introduce effective governance processes, procedures and roles to support all organisations
Desirable
Ability to use software applications to plan work streams and action plans
Equality & Diversity
Essential
Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs. All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other Requirements
Essential
Car driver/ owner as it is anticipated that the use of public transport would not be appropriate for this role.-
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