Contract Administrator

1 week ago


West Sussex, United Kingdom EMCOR UK Full time

Duties/Responsibilities

Location:  Horsham

 Salary: Up to £32,000 per annum D.O.E 

 Working hours: 8am – 5pm, Monday – Friday 40 hours per week

 Benefits: 25 Days Holiday, Flex Benefits (EMCOR UK discount scheme) 

About EMCOR UK:   

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. 

What you'll do: Assisting Contract Managers, providing smooth and effective administration, the Contract Administrator will liaise with team members to ensure a consistent and professional approach and service.

Principal accountabilities: To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and Engineers To assist with the production of operational and monthly reports internally and externally To assist in the preparation of supporting documentation for the purposes of final invoicing To assist in the collation and development of monthly KPI reports on contract activities To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing To assist with the producing and analysing of financial reports To carry out general typing and filing duties as required To compile engineers timesheets and input relevant information onto the Timesheet Database System To respond to client’s Helpdesk requests To assist with emergency requests and administration cover from additional sites To carry out all reasonable tasks that may be requested from time to time by the Operations Manager or Contract Managers.

Person Specification

Who you'll be: Good communication skills Good IT skills including Word, Excel, PowerPoint, Access & Works  Good telephone manner Good time keeper Able to work as part of a larger team Conscientious Able to work under pressure and to defined deadlines Basic understanding of Quality Assurance and service delivery Good interpersonal and customer relationship skills Personable and approachable Flexible and adaptable  Trustworthy A team player with the ability to work from their own initiative Willingness to learn new skills and embrace procedures

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

Benefits

25 Days holidays + Bank holidays  Holiday Buy Scheme - up to 5 days Industry leading Maternity & Paternity Policies Real Living Wage Employer Refer a Friend scheme Extensive Learning & Development opportunities - including opportunities for progression. Discount Shopping, Gym, Days Out Bike To Work Scheme Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing. Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries. Occupational Health - Making a positive change to Health & wellbeing at work. Various Rewards & Recognition Awards x11 RoSPA Awards for Health & Safety achievements in 2022 Order of Distinction Award for our Aldermaston account team (for 15 consecutive RoSPA Gold Awards) Stable employer with long-term prospects on the contract

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