Personal Assistant

5 months ago

Cirencester, United Kingdom St. James's Place Full time

St. James's Place (SJP) works inpartnership to plan, grow and protect our clients’ financial futures. Wedeliver personalised, face-to-face financial advice to our clients, who trustus to manage their money to reach their goals. We provide this service via thePartnership, a network of qualified, expert advisors. We put financialwellbeing and responsible business choices at the heart of everything we do. Webelieve in the value of difference and know that diverse teams can help usproblem solve and innovate for clients.

We look for people to join SJP to make animpact and to contribute to our culture which is based around long termrelationships, doing the right thing, and being the best version of ourselves.

Location: Cirencester Office

Workplace Type:  Hybrid

Employment Type: 12 month Fixed-Term Contract 

Seniority:  Associate

We are seeking a professional and confidential Personal Assistant to provide high-level administrative and coordination support to three Directors in the Corporate Affairs division. This role also involves collaborating with PA colleagues to support operational activities that contribute to the division's strategic objectives.

What you'll be doing:

Diary and Email Management: Efficiently manage the Director(s) diaries and email inboxes, responding to and delegating emails as appropriate, ensuring the Director(s) can focus on strategic planning. Call Handling: Screen and redirect incoming calls, accurately relaying messages. Resolve issues and collaborate closely with senior colleagues as necessary. Meeting Coordination: Prepare and circulate meeting agendas, papers, and reports. Attend meetings as a minute taker when required, providing updates on queries and actions. Travel Arrangements: Arrange travel and accommodation, including complex overseas travel and hospitality bookings. Occasionally support other colleagues with travel arrangements. Event Management: Maintain a diary of important events, ensuring relevant preparations are completed. Assist in planning events for the Director(s) and the wider CA division, handling logistics, budgeting, and liaising with venues. Administrative Collaboration: Work closely with other divisional PAs to provide cover and support, collectively delivering key administrative tasks critical to the division's success. Project Participation: Lead or contribute to cross-functional projects, taking ownership of specific tasks and delegating as needed.

Who we're looking for:

Prior experience as a Personal Assistant at the senior management level. Proficiency in electronic diary and email management. Advanced IT skills, particularly in Microsoft Office (Word, Excel, PowerPoint). Awareness of financial services sector trends, regulatory environment, and external marketplace dynamics. Strong initiative and problem solving skills

What's in it for you?

Non-Contributory Pension – 10% (increasing with length of service up to 15%) with further pension matching. Parental leave – 6 months full pay 28 days holiday entitlement plus bank holidays (based on full-time equivalent) with the option to buy up to an additional 5 days holiday

Flexible Working
 We know that everyone works best indifferent ways, at different times and in different environments. We haveintroduced a hybrid working policy to provide greater flexibility for part-timework, job-sharing, remote working, and flexibility on hours. Our people areencouraged to work in a flexible way that suits their lifestyle, so please askthe question and start a conversation

Research tells us that applicants(especially those from underrepresented groups) can be put off from applyingfor a role if they do not meet all the criteria or have been on an extendedcareer-break. If you think you would be a good match for this role and candemonstrate some transferable experience please apply, regardless of whetheryou tick every box.

Reasonable Adjustments

We're anequal opportunities employer and want to ensure our recruitment process isaccessible and inclusive for all, if you require reasonable adjustment(s) atany stage please let us know by emailing us at

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