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Project Administrator

3 months ago

Hertfordshire, United Kingdom OCU Full time

We are looking for an experienced ProjectAdministrator with Utilities experience to join our team based inBorehamwood.As a Project Administrator you will play a crucial rolein supporting project teams by providing administrative assistanceand ensuring the smooth operation of project activities. You willbe responsible for maintaining project documentation coordinatingmeetings and assisting with communication among team members andstakeholders.

Responsibilities

  • Maintainand organize project documentation including project plansschedules budgets contracts and other projectrelatedmaterials.
  • Ensure that project documents areaccurate uptodate and accessible to project team members andstakeholders as needed.
  • Assist in thepreparation and distribution of project reports presentations andother documentation as required.
  • Schedule andcoordinate project meetings workshops and presentations includingbooking meeting rooms sending invitations and preparing meetingagendas and materials.
  • Record meeting minutesaction items and decisions made during meetings and distribute themto relevant stakeholders in a timelymanner.
  • Follow up on action items and deadlinesto ensure that tasks are completed on time and withinscope.
  • Assist in facilitating communicationamong project team members and stakeholders including responding toinquiries forwarding messages and relaying information asneeded.
  • Maintain contact lists distributionlists and communication channels to ensure effective communicationflow throughout the project lifecycle.
  • Monitorproject communication platforms (e.g. email project managementsoftware) for incoming messages updates and notifications andensure that they are addressed promptly.
  • Assistin managing project resources including personnel equipment andmaterials by tracking availability utilisation andallocation.
  • Coordinate with vendors suppliersand subcontractors to procure goods and services required forproject activities and maintain accurate records of purchases andexpenses.
  • Assist in maintaining project budgetstracking expenditures and preparing financial reports asrequired.
  • Support project managers inimplementing quality management processes and procedures to ensurethat project deliverables meet the required quality standards andspecifications.
  • Assist in conducting regularreviews inspections and audits to monitor project performance andcompliance with regulatory requirements and industry bestpractices.
  • Document lessons learned and bestpractices for future reference and continuousimprovement.

Skills&Experience

  • Provenexperience in project administration coordination or related rolepreferably within the relevant industry.
  • Strongorganisational skills attention to detail and ability to managemultiple tasks and prioritiessimultaneously.
  • Excellent communication andinterpersonal skills with the ability to effectively communicatewith stakeholders at all levels.
  • Proficiency inMicrosoft Office Suite (Word Excel PowerPoint Outlook) and projectmanagement software.
  • Knowledge of projectmanagement methodologies (e.g. Agile Waterfall) and bestpractices.

CompanyInformation:

Established in 1994OCU Group is one of the fastest growing utility engineeringcontractors in the UK with a long successful track record indelivering customerfocused civil engineeringsolutions.

Working directly with many of thecountrys leading bluechip power water telecoms and rail clients weare looking for the very best talent to join our growingteam.

We pride ourselves on empowering ouremployees and offering opportunities for them to take control oftheir own personal development and career progression in asupportive environment.

We believe that beingsuccessful is a choice.

We choose to besuccessful.

We are OCU One CompanyUnited.

We celebrate difference andappreciate diverse backgrounds. We encourage everyone who join usto be themselves at work and create inclusive teams in ourworkplace.