Admin Assistant

3 months ago

Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Job summary

We are looking for an admin assistant to join our team and provide administrative support to our Diagnostic Networks team. This post is mainly based at Colchester Hospital with some potential working from home. This post is part time, with hours available up to 30 hours per week.

Over the past 2 years our portfolio has expanded from 2 to 4 diagnostic networks therefore it is an exciting time to join our team and proactively support various procurement projects. The networks are formatted as a collaboration and we are extremely passionate about how we support our trusts.

Diagnostic networks are an advocate in creating an environment to support all our staff to develop and grow, share skills and knowledge, embrace innovation, deliver excellence and value within our activities. The network specialities include: Pathology, Diagnostic Imaging, Gastrointestinal Endoscopy and Physiological Sciences.

You will provide an efficient and comprehensive administration to our networks, dealing with queries from the leadership team, clinical leads and domain leads. As well as general admin duties, the role will involve meeting administration and data collection and maintenance.

Previous applicants need not apply,

This post is until 31st March 2025. Internal applicants currently employed by ESNEFT will be offered on a secondment basis only. Please ensure you have discussed this with your line manager.

Main duties of the job

Please see the attached document about the East Coast Pathology Network.

Administrative organisation of various meetings inclusive of room bookings, collation of agenda items, completion of meeting notes/minutes and preparation of relevant documentation for review and distribution. Collate and present comprehensive data to support the Network. This may require the creation and maintenance of accurate manual and electronic data collection systems. Provide efficient and comprehensive administration support to Clinicians, Managers, Domain Leads and Project Support Officers across the four diagnostic pillars. You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative, demonstrate a consistently high standard of professionalism and be aware of the need for confidentiality and integrity. To implement service improvements that have been identified to develop the administrative workflow.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes

We are one of the largest NHS organisations in England, employing more than 12,000 staff

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you

Find out about living and working here -

Job description

Job responsibilities

For full details of theresponsibilitiesand dutiesof this role please see the attached job description.

Person Specification

Experience

Essential

Proven experience in an administrative role Experience of organising own workload to time specified deadlines Working collaboratively as part of a team Experience in working within a pressurised and busy environment. Experience in minute taking. Experience in producing presentations.

Desirable

Involved with data collection. NHS Experience Attend meetings and support the team.

Qualifications

Essential

GCSE grade 5/c or equivalent in Maths and English NVQ Level 2 in administration or equivalent experience

Desirable

Evidence of continued development

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