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    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    The postholder will provide high-quality, confidential administrative and secretarial support to the Women's Health and Sexual Health Leadership Team, including diary management and minutes of meetings. The postholder must prioritise workload on a daily and ad-hoc basis, according to the needs of the organisation and must ensure that deadlines are...

Personal Assistant

3 months ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Job summary

The postholder will provide high-quality, confidential administrative and secretarial support to the Women's Health Leadership Team on the Luton and Dunstable Hospital site, including diary management and minutes of postholder must prioritise workload on a daily and ad-hoc basis, according to the needs of the organisation and must ensure that deadlines are achieved

Main duties of the job

To provide secretarial support to committees and meetings, including arranging venues / setting up virtual meeting invitations, collating papers, producing minutes and dealing with any relevant papers or correspondence. Collating and formatting performance packs, board papers, reports and PowerPoint presentations. Effective diary & email management

About us

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job

Job description

Job responsibilities

To ensure that effective communication is maintained and disseminated in a timely manner to the team and across the trust and other organisations using the most appropriate method to a high standard To establish and maintain relationships and have the ability to use a wide range of interpersonal skills to undertake the work of the post To communicate effectively and work closely with all levels of staff To ensure a friendly and non-judgmental approach and to communicate with people in a helpful and professional manner To offer support to other colleagues including cover during absences and supporting team members with work as and when required Prioritise workload to meet competing demands and unpredictability within the role Develop relationships with colleagues in other organisations and members of all committees relating to Womens Health To be responsible for gathering information which may require judgment and assessment in situations where there is more than one solution To work both within a team and independently, prioritising own workload on a daily basis, ensuring deadlines and timescales are met To create, develop and maintain office systems To work to deadlines and have good organisational skills To assist with the delivery of associated work to a consistently high standard To contribute to the development and maintenance of any monitoring systems Use advanced and accurate keyboard skills to provide a high standard of inputting of data and word processing To deal with enquiries/visitors including senior staff members, Trust Board members and other visiting professionals To compose and type letters and other documentation as required To order stock and non-stock items as required Be responsible for own Mandatory Training requirements To undertake any other duties that would be a reasonable expectation of the role Person Specification

Qualifications

Essential

o5 GCSE's or equivalent including English Language and Mathematics

Desirable

oSecretarial qualification.

Experience

Essential

oExperience of working in a secretary or personal assistant role for a senior leader.

Desirable

oKnowledge of NHS organisations.

Personal Skills

Essential

oIT skills including the use of email, Word, Excel and PowerPoint oDiscrete & confidential manner Friendly and helpful