Building Consultancy Administrator

2 months ago

Newcastle upon Tyne, United Kingdom Workman LLP Full time

ABOUT THE ROLE

A varied and responsible position providing efficient administrative and secretarial support to a friendly team of Building Surveyors. The nature of this role will be to assist them in managing their ongoing projects from typing and formatting complex documents, database administration and helping to assist in any client/contractor queries where necessary.    

You will manage your own busy workload which will include, but not be limited to, helping to draft and format tenders and contracts, which are compliant with the Firm’s procurement policy; produce internal and external reports and organising travel and accommodation.

You will arrange and attend regular team meetings and be responsible for ensuring the Building Consultancy database is kept up to date, including setting up new jobs, processing invoices and archiving past jobs.

In addition, you will assist with general office administrative duties such as covering reception, answering incoming calls, greeting visitors, administering petty cash and organising couriers.

This role is part time; 21 contractual hours a week, 3 full days.

WHAT MATTERS MOST IN THIS ROLE

Building and maintaining close professional relationships with clients, contractors and colleagues is paramount to your success.

You will have the ability to multitask and experience working towards tight deadlines. You will regularly resolve a range of enquiries quickly and efficiently.

Attention to detail is crucial, especially in the maintenance of our databases, processing invoices and preparing reports to send to clients.

You should have experience working in a busy and professional office. Working knowledge of Microsoft Word, Excel, Teams and Sharepoint is required.

Other duties will include:

  • Copy/audio typing correspondence and reports.
  • Arranging surveying resources, ie, cherry pickers, drones.
  • Responsible for the logging and processing of all incoming and outgoing post, including taking post / parcels to the Post Office.
  •  
  • Supporting the Administration Manager with office facilities and IT requirements and providing cover and support to the wider Building Consultancy administration team across other offices when required.

 

  • Preparing a range of documents to be issued either electronically or binding hard copies to be posted.

 

WHAT WE EXPECT FROM YOU

A proactive, diligent, and positive approach to work is essential.

Readiness to take responsibility, act on your own initiative, remain calm under pressure and be a competent multitasker.

Attention to detail, problem-solving, time management and organisational skills.

An enthusiastic team player and willing to undertake extra duties and be flexible where required.

Excellent and professional communication skills with the ability to build professional and friendly relationships with colleagues, clients and contractors is paramount.

Resilience and ability to work with the dynamic nature of the property market whilst adapting to changing circumstances and processes.

 

 WHY WORKMAN?

  • Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
  • A full-time contract (35 hours a week) offers the core hours of 10am – 4pm, allowing additional flexibility to what time you can start work.
  • Discretionary annual bonus and salary reviews.
  • Healthcare, life insurance & wellness programme.
  • Long service additional holidays, your birthday off and an extra day between Christmas and New Year
  • Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
  • Social events throughout the year including a firm wide Christmas party
  • Generous referral bonus.

 

ABOUT WORKMAN LLP

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

 

EQUAL OPPORTUNITIES

We are an equal opportunities employer, and it is our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time

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