Medical Secretary

4 weeks ago


Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

Job summary

To provide a secretarial service as part of Respiratory Team within the Medicine Division, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise patient care.

The post holder must be able to prioritise work in order to maximise the effectiveness of the service and demonstrate a high level of organisational skills. The role also provides a front of house service to patients andrelatives and so good communication skills are essential. The post is part of a team comprising of Medical Secretaries, Typing Clerks and Administration Clerks. The candidate should also demonstrate a willingness to contribute to the team objectives of the department in providing a high-quality service and support Typing Clerks and new staff as required.

Main duties of the job

Opening, sorting and prioritising incoming mail for the department and managing files to marry up with incoming correspondence.Logging of incoming phone calls; responding to those not requiring input from colleagues and passing messages to other professionals as appropriate. Dealing sympathetically and politely with all telephone clinics, letters, discharges and other patient related documentation.Ensuring that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.

File tests and loose histories regularly as appropriate Ensure all investigatory results are seen promptly by the Consultant referring for test, or agreed member of team during periods of leave, and processed accordingly

About us

"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."

Job description

Job responsibilities

Please refer to the attached job description and person specification for further information on the role.

Person Specification

Qualifications

Essential

Educated to GCSE Grade C in English (or equivalent qualification). RSA II Typing or equivalent in secretarial skills and typing. Evidence of Continuing Professional Development.

Desirable

Certificate in Medical Terminology ECDL RSA III RSA II Audio Typewriting BSMSA Diploma NVQ Level 2/3 Administration Excel and PowerPoint knowledge Experience

Experience

Essential

Significant experience of working in administration Demonstrable working knowledge of Microsoft packages (esp. Word and Outlook) Some experience of minute taking Experience of secretarial work Experience of working within an office environment Demonstrable experience of providing customer care

Desirable

General knowledge of basic anatomy Previous Medical Secretary experience Knowledge of medical terminology
  • Medical Secretary

    1 week ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    We are seeking 2 Medical Secretaries to join the team following expansion of the Medical body. We are looking for to a full-time Obstetrics & Gynaecology Secretary and a part-time (28 hours) Paediatrics Secretary To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team...

  • Medical Secretary

    11 hours ago


    Swindon, United Kingdom Park Lane Practice Full time

    **About us** Park Lane practice and Phoenix Surgery is a open, honest and supportive organisation and we are looking for a likeminded experienced medical secretary to join are progressive team. **Job summary** To be responsible and provide an efficient, comprehensive secretarial & administrative support to the practice business manager, doctors and health...

  • Medical Secretary

    10 hours ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **Previous applicants need not apply** An opportunity has arisen for an enthusiastic person to join our friendly team working in the Unscheduled Care Directorate based at the Great Western Hospital as a Medical Secretary/Administrator. You will be working in the Department of Neurology and Stroke Medicine but may, at times, be required to work in other...

  • Medical Secretary

    1 month ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **Previous applicants need not apply** Hours; 30 per week The Trust is delighted to announce the advertisement of a permanent part-time Medical Secretary position in the Urology department. You will be a highly focused individual with an eye for detail and the ability to work well under pressure. High levels of organisation will be required and the...

  • Medical Secretary

    4 weeks ago


    Swindon, United Kingdom Victoria Cross Surgery Full time

    **Job summary** An opportunity has arisen for a Medical Secretary to join our team at Abbey Meads Medical Practice. We are looking for enthusiastic and experienced Medical Secretary to join our busy, friendly GP Practice. We are looking for someone to work 27.5 hours per week. **Main duties of the job** Previous experience working within a GP practice...

  • Medical Secretary

    3 days ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **Previous applicants need not apply** An opportunity has arisen for an enthusiastic person to join our friendly team working in the Unscheduled Care Directorate based at the Great Western Hospital as a Medical Secretary/Administrator. You will be working in the Department of Neurology and Stroke Medicine but may, at times, be required to work in other...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **Interview**: 24th August 2023 We are looking for an enthusiastic person to join our friendly team working in the Surgery, Women & Children's Directorate based at the Great Western Hospital as a Medical Secretary within Paediatrics. Your role will be to provide to provide full secretarial role to consultants and their teams. This will involve typing...

  • Medical Secretary

    12 hours ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    To provide a secretarial service as part of Cancer Services within the Integrated Care & Community Division, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise patient care. The post holder must be able to prioritise work in order to maximise...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    We are very pleased to be recruiting for a Radiology Medical Secretary Band 3 within the Division of Medicine. We are looking for experienced, ambitious and proactive individuals who are looking to expend their skillset and develop their experience within a supportive and fast paced operational environment where no two days are the same. This role presents...

  • Medical Secretary

    1 month ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **Hours**: 15 per week Looking for motivated Medical Secretaries to join our friendly Medical Specialties Team. We have an opportunity within Dermatology and Rheumatology. We currently two full time positions, however we are open to part-time hours with job sharing and occasional WFH. - Type clinic letters to a high standard, as well as other patient...

  • Medical Secretary

    4 weeks ago


    Swindon, United Kingdom Victoria Cross & Eldene Surgery Full time

    **Purpose of the Job**: To provide general secretarial support to the doctors and health professionals involving word processing and audio typing skills with general clerical work over two sites - Abbey Meads Medical Practice and branch site Penhill Surgery. The main purpose of the job is to undertake transcription and typing of referral letters as dictated...

  • Medical Secretary

    1 month ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    To provide a secretarial service as part of Respiratory Team within the Medicine Division, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise patient care. The post holder must be able to prioritise work in order to maximise the effectiveness...

  • Medical Secretary

    1 week ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Work as part of a team providing a full secretarial service. This will include the following: 1. Prioritise workload according to service requirements and urgency; working on owninitiative and referring to the appropriate manager as required.2. Using Microsoft Office IT packages and databases to provide efficient, high quality adminservices including...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **previous applicants need not apply** An exciting opportunity has arisen within the busy Medical Specialties department for a full time, self-motivated Secretarial Team Leader. The post is 37.5 hours a week working Monday to Friday. The Secretarial Team Leader will be responsible for the day-to-day management of the secretaries looking after Dermatology,...

  • Medical Secretary

    1 month ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    The main responsibilities of this role is to provide an efficient and supportive secretarial team to the Dermatology or Rheumatology Department. To maintain a working knowledge of the hospital systems so that enquiries can be dealt with efficiently, including regular usage of Careflow patient administration system, understanding of the Referral to Treatment...

  • Medical Secretary

    4 weeks ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    To provide an administrative service to nominated medical staff as required (eg diary management, computerised and hard-copy filing systems)To actively take part in the Choose and Book appointment service processing new referrals in accordance with the guidelines.Type letters and reports as required within agreed timescalesDeal professionally with outside...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen at the Great Western Hospitals NHS Foundation Trust for a Medical Typist/ Administrator who is highly motivated, positive, friendly and flexible. Someone who can work effectively using their own initiative, as well as being part of a team. Excellent written and verbal communication and interpersonal skills are essential,...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Job summary ***previous applicants need not apply*** An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department for a 12 month secondment / fixed term appointment. Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Job summary ***previous applicants need not apply*** An exciting opportunity has arisen for a Band 3 Secretary to join our Cellular Pathology Department for a 12 month secondment / fixed term appointment. Working as part of the team, you will be expected to provide a high quality, comprehensive, and confidential secretarial service to the...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    The Gastroenterology Department at the Great Western Hospital in Swindon is looking for a Medical Typist / Administrator who is reliable and enthusiastic to join their friendly team. Previous experience in the NHS is preferred but not essential. The successful post holder will have excellent secretarial qualifications and the knowledge of Microsoft Word,...