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Sales Secretary

1 month ago

Exeter, United Kingdom Bloor Homes Full time
Managing the update of sales releases, reservations, exchanges, completions and cancellations and Optional Extras onto Eque2 HousebuildingCirculating and electronic filing of all paperwork in relation to Plot salesUpdate daily, weekly and monthly Sales Reports including Visitors, Part Exchange and HTB etc.Preparation of Completion Statements and issuing to all relevant parties.Coordinating and ordering uniform and PPE for the department.Managing Lone Worker Devices administration for Sales Advisors.Providing secretarial and administration support to the Sales Director and wider team including reporting, diary management, taking and producing minutes of meetings typing of correspondence, filing, record keeping as required.Arranging cheque payments and administering refundsChecking Plot Contracts as and when received and distributing for signature, as necessary.Carrying out duties in accordance with The Health and Safety Policy and other Company policies.Managing corporate hospitality events to include bookings, timetables, invitations, costings etc. as directed.Managing FORTE and checking of Invoices.Collation of stationary and supplies for DevelopmentsProviding reception cover secretarial support to other departments as requiredAttending meetings that may be necessary in the performance of your duties.Complying with and uphold company policies and procedures.Maintaining all health and safety aspects associated with Covid-19.Undertaking any additional tasks as may reasonably be required from time to time including the following:Management of Sales Rota and Annual LeaveCollating and administering Sales Advisors Mileage and Expense Claim Forms on a monthly basis.Preparation and land research for NSSA Packs and Excel Land Reports.Production of CACI Reports and Rightmove Best Price Guides. Researching schooling and local amenities for coming soon developments and researching house prices sold and competitor availability.Administration of customer selections and entering them into the data baseGenerating and issuing orders to contractorsConfirming initial set up of sales lines for coming soon developments (i.e. BT connections/PC requirements/Sales Offices etc.).Ordering and management of Welcome Gifts

ESSENTIAL SKILLS / ATTRIBUTES

Experience of working in a similar role.Experience in website content management systems.Educated to A Level standard or equivalent.Good time management and ability to manage own workload.Computer literate, specifically in Microsoft Office packages and databases.Excellent attention to detail.Ability to make decisions and use own initiative.An interest in new homes.

COMPANY BENEFITS

Scottish Widows Pension Scheme33 days holiday entitlement (including bank holidays)Group Staff Discount at Triumph Motorcycles ltd.Competitive discount on our homes (dependent upon the property and location)

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